"LISTSERV manager" refers to Information Technology Services' designated manager of
the LISTSERV service.
"List sponsor" refers to the actual LISTSERV list applicant (the person who submits
the application as designated in item 2) who assumes overall responsibility for and
ownership of the list.
"List owner" refers to a person (other than the LISTSERV manager) who has administrative
rights to the list. This may or may not be the list sponsor.
"List content" refers to the theme, topic, or purpose of the list as declared on the
list application and/or the theme, topic, or purpose of list postings.
"List conduct" may refer to the behavior of a list subscriber in the context of the
list as reflected by the subscriber's postings.
"Course list" refers to special purpose list created (when requested) for communication
between students enrolled in a specific course and section and the faculty member
teaching the course.
"Departmental (Majors) list" refers to a list created (when requested) for a department
to communicate with students in their major.
Establishing a LISTSERV List
- List content must reasonably reflect the responsibilities, field of expertise, research,
or study of the list sponsor as it relates to his/her function at the University.
- List sponsors and owners are expected to abide by all computing resource usage policies
put forth by SUNY Fredonia.
- Only permanent faculty/staff of the University may sponsor a list.
- List owners are responsible for adequately communicating to the list membership (usually
in the form of a charter/welcome message sent to all new subscribers) the guidelines
for list posting. Owners should also ensure that their subscribers are aware of certain
important list configuration settings (e.g., who can post, who can subscribe, etc.).
- List owners are responsible for ensuring appropriate membership, as related to University
- List owners are responsible for updating the subscriber list and removing or suspending
invalid or problematic addresses.
- Institutional lists (i.e. announcements, news, proftalk) will be maintained by the
ITS listserv manager.
List Content & Copyright
- List subscribers, owners, and all others with list posting privileges are expected
to observe all applicable copyright restrictions when posting any material that is
not their own. The use of a mailing list to distribute any material (including binary
files) in violation of copyright or licensing is strictly prohibited.
List Expiration & Renewal
- All lists, except for class lists, expire on a yearly basis at the end of each spring
semester (the week after the end of final exams). Class lists expire at the end of
each semester (the week after the end of final exams). Lists that
are less than 3 months old at the time of expiration will not expire until the end
of following semester or academic year, whichever applies.
- All list owners will be notified by e-mail at least four weeks prior to the expiration
date. In order to renew a list, the list owner must reply to the notification stating
his/her intent to renew the list.
- If after two expiration notices the list owner has not declared intent to renew, the
list will be deleted.
- List sponsors may request explicitly at any time that their list be terminated by
contacting the LISTSERV manager.
List Removal & Deletion
- A list may be deleted at any time by the LISTSERV manager at the request of the list
- Information Technology Services reserves the right to delete lists that: (1) are misused;
(2) do not comply with established policy; (3) pose a threat to system security or
integrity. In such cases, the LISTSERV manager will attempt
to notify the list sponsor and/or primary owner prior to the deletion of the list.
- Information Technology Services provides LISTSERV mailing lists as a service to the
University community. As such, Information Technology Services reserves the right
to make alterations in the service at any time for the sake of the
common good of all users.
- The LISTSERV manager reserves the right to make changes to any list's configuration
without notice in the following cases (not exhaustive): (1) to correct errors; (2)
to make preferred changes or improvements; (3) where the list owner has been negligent
or lax in conducting required list maintenance.
- The LISTSERV manager reserves the right to restrict or deny any user's access to or
privileges on LISTSERV with due cause. The LISTSERV software may automatically and
selectively deny service to users based on bounced or excessive e-mail or other detected