Purchasing Manual
Guidelines and Procedures
The following guidelines and procedures apply to all employees involved in the procurement of materials, supplies, and services.
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Who Has Authority to Purchase? |
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Authorized Signatures |
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Requisition Processing |
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Required Documentation for Requisitions |
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Explanation of Requisition Details |
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Abbreviations |
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Requisitions Needing Prior Review |
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Sole Source Requests |
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Quotes and Non-contract Orders |
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Printing Orders |
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Memberships and Subscriptions in Professional Organizations |
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Conference Registration |
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Emergency Purchases |
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Business Cards/Envelopes/Letterhead |
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Computers, Hardware, Software, and Copiers |
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Assembly and Installation of furniture and equipment |
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| 120 | Bus Rental Standard Operating Procedure |
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Obtaining Materials & Services |
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Campus Storehouse Purchases |
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Receipt of Goods |
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Reporting Damages, Shortages & Return Authorizations |
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Interest Accrual |
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Purchase Orders |
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Change Notices |
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Vendors |
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Certified New York State Minority/Women-Owned Business Enterprise(M/WBE) |
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State Employee Owned Companies |
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Preferred Sources |
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Vendor Selection |
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NYS Industries for the Disabled (NYSID) |
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NYS Preferred Source Program For People Who Are Blind (NYSPSP) |
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NYS Department of Corrections (Corcraft) |
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NYS Commodities |
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"P" Contracts |
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Sample Listing |
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Material Safety Data Sheet |
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Trademarks and Licensing Program |
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Guidelines |
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Frequently Asked Questions |
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Procurement Card |
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Guidelines |
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