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SUNY Fredonia Travel Policy
Fall 2009:  Word (114 KB) | PDF (240 KB)

Statement of Automobile Travel (Blank Form):  XLS (22.5 KB)

NYS Hotel Tax Exempt Form:   PDF (11 KB)

Meal Allowance Breakdown:   XLS (16 KB)

Method 1 Reimbursement Rates: Word (28 KB)

Travel Voucher (Blank Form):   XLS (35.5 KB)

A Dozen Ways to Speed Up Your Reimbursement

1. Travel Authorization must be submitted before the trip.
2. Account numbers (including sub-account) must be included on Travel Authorizations.
3. Supervisor's signature is required on Travel Vouchers.
4. Conference brochures must be attached to voucher.
5. Flight or train ticket stubs must be attached to voucher.
6. Original hotel receipts are necessary when claiming per diem.
7. Attachment of "Statement of Automobile Travel" needs to be included when claiming personal car mileage.
8. Dates & Times of departure & return must be completed.
9. A memo justifying an over per diem for lodging expenses.
10. Social Security number must be provided. We cannot process a voucher without it.
11. Home Address, including Zip Code is a must.
12. THE STATE DOES NOT REIMBURSE TRAVELERS FOR NYS TAXES.

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