Travel

SUNY Fredonia Travel Packet for Fall 2011:  Word  PDF 
5/1/12 AAA Dunkirk Office is closed - other options are: Jamestown 716-488-1981 and Orchard Park 716-675-4454

Statement of Automobile Travel (Blank Form):  XLS

NYS Hotel Tax Exempt Form:   PDF

NYS Hotel Tax Exempt Letter:  PDF 

Method I Meal Reimbursement Rates:   Word

Method II Meal Allowance Breakdown: XLS

Travel Voucher (Blank Form):   XLS  (New - SFS ready) 

Travel Reimbursement

Obtain up-to-date information about travel reimbursement, both domestic and foreign, by linking to:

• Travel and Transportation Policy Per Diem Rates

After you have obtained your per diem rate information, you can determine the Breakdown of your Meal Allowance using the following chart:

• Method I Meal Reimbursement Rates
• Method II Meal Allowance Breakdown

The mileage reimbursement rate, as of 1/1/13, is 56.5 cents per mile.
The prior mileage reimbursement rates were 55.5 center per mile (effective 7/1/11 - 12/31/12), 51.0 cents per mile (effective 1/1/11 - 6/30/11) and 50.0 cents per mile (effective 1/1/10-12/31/10).

• NYS Thruway Tolls Calculator

A Dozen Ways to Speed Up Your Reimbursement

1. Travel Authorization must be submitted before the trip.
2. Account numbers (including sub-account) must be included on Travel Authorizations.
3. Supervisor's signature is required on Travel Vouchers.
4. Conference brochures must be attached to voucher.
5. Flight or train ticket stubs must be attached to voucher.
6. Original hotel receipts are necessary when claiming per diem.
7. Attachment of "Statement of Automobile Travel" needs to be included when claiming personal car mileage.
8. Dates & Times of departure & return must be completed.
9. A memo justifying an over per diem for lodging expenses.
10. Social Security number must be provided. We cannot process a voucher without it.
11. Home Address, including Zip Code is a must.
12. THE STATE DOES NOT REIMBURSE TRAVELERS FOR NEW YORK STATE TAXES.