Purchasing ManualPrinter friendly format: TABLE OF CONTENTS |
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| POLICY NAME | Policy # | |
|---|---|---|
FORWARD |
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WHO HAS AUTHORITY TO PURCHASE? |
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| Authorized Signatures | 101 | |
REQUISITION PROCESSING |
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| Requisition | 102 | |
| Sample and Explanation | 103 | |
| Abbreviations | 104 | |
| Requisition Prior Review | 105 | |
| Sole Source Requests | 106 | |
| Splitting Research, College Foundation, State Orders | 107 | |
| Quotes and Non-Contract Orders | 108 | |
| Printing Orders | 109 | |
| Prepayments | 110 | |
| Memberships in Professional Organizations | 111 | |
| Conference Registration | 112 | |
| Insufficient Funds | 113 | |
| Emergency Purchases | 114 | |
| Copy Centers | 115 | |
| Business Cards/Envelopes/Letterhead | 116 | |
| How You Can Help | 117 | |
| Computers, Hardware and Software | 118 | |
| Assembly and Installation | 119 | |
OBTAINING MATERIALS & SERVICES |
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| Pick-Up Orders | 201 | |
| Storehouse Purchases | 202 | |
RECEIPT OF GOODS |
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| Reporting Damages, Shortages & Return Authorizations | 203 | |
| Interest Accrual | 204 | |
PURCHASE ORDERS |
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| Change Notices | 205 | |
| Property Control/Inventory Flags | 206 | |
VENDORS |
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| Vendor Relations | 301 | |
| Minority / Woman-Owned Business Enterprise (M/WBE) | 302 | |
| Mail Order Catalogues | 303 | |
| State Employee Owned Companies | 304 | |
PREFERRED SOURCES |
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| Vendor Selection | 401 | |
| NYS Industries for the Disabled | 402 | |
| Industries for the Blind of NYS | 403 | |
| NYS Department of Corrections | 404 | |
NYS COMMODITIES |
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| "P" Contracts | 501 | |
| Sample Listing | 502 | |
MATERIAL SAFETY DATA SHEET |
601 | |
RECRUITMENT ADS (2 PAGES) |
602 | |
TRADE MARKS AND LICENSING PROGRAM |
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| Overall | 603 | |
| Guidelines | 603 | |
| Procedure for Purchasing Trademark Items | 603 | |
AMERICAN EXPRESS PROCUREMENT CARD |
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| Guidelines (3 pages) | 604 | |
APPENDIX |
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| Employee Purchases | ||
| Frequently Asked Questions | ||
