Billing Procedures

Academic year FALL and SPRING

• Students who have selected courses during early registration or orientation for the Fall or Spring semesters will receive a bill from the university approximately 5 weeks prior to the start of the semester. Students selecting courses after early registration will be billed during the second week of classes.
• You do not need a copy of your bill to pay your account balance. However, paper bills are mailed to permanent home addresses within the United States. Be sure to write your Fredonia ID on your payment, especially if submitting without the invoice stub.
• Your 'Account Summary by Term' can be viewed 24 hours a day by accessing 'Your Connection'. Your term account will include one semester's charges based upon the invoicing information we have received from the Registrar's Office regarding credit-bearing courses, Residence Life regarding room rental and the Faculty Student Association reflecting your meal plan and campus debit account choices. Your Financial Aid and Registration information can also be viewed using 'Your Connection'.
• Your paper bill will reflect authorized financial aid that you may use to defer your payment until the funds arrive. Your aid will be authorized after you have completed all requirements, including master promissory notes and entrance interviews. If you were selected for verification, the requested documents must be submitted to and evaluated by the Financial Aid Office prior to authorization.
• If you do not have any authorized or enough financial aid to cover your bill in full, your balance should be paid by the due date printed on your statement. Bills are due by the 15th of the month. Payments received after the 15th are considered late and will be assessed an additional LatePayment/Administrative Fee of $30 for a balance due of $30 or more, or $10 for a balance due of less than $30. If you choose to wait for your aid to be approved before you pay your bill, you will be assessed the LatePayment/Administrative Fee if your aid is not authorized by the bill due date of the 15th.
• Whether you use personal savings, financial aid funds, bank loans or personal loans from friends or family, it is your legal obligation and responsibility to see that your account is paid in full. The account is in your name and it is your sole responsibility to pass your bills on to the bill payer.
• Changes to your schedule may affect your financial aid eligibilty. Make sure you know the implications of falling below the full time status of 12 credit hours.
• IMPORTANT REMINDER: To cancel registration liability, a student must contact the Office of Student Affairs at 716-673-3271 prior to the start of the semester and complete the Withdrawal/Non-Returning form. A student that does not follow the prescribed method for canceling their registration may incur partial liability.

Summer Sessions and J-Term

• IMPORTANT: Courses will be dropped if not secured by payment. Students are required to pay at the time they register on-line, by mail or in-person, for both Summer and J-Term courses.
• Students that pre-select courses during the on-line registration period must pay the charges to complete their registration. If you receive financial aid after you have paid, you will receive a refund. If you would like to inquire about the deferral policy for authorized financial aid, you should not register online but bring your registration form to our office on the 3rd floor of Maytum Hall.
• Deferments are limited during these short terms. Although you may be eligible for financial aid for the summer, if you are enrolled for less than six credits during Summer Session I, you may have to pay for your first session course using personal funds and receive reimbursement after your Summer Session II course begins. Your aid may be used as a deferral for Summer Session II depending on your situation.
• Please call our office with any questions regarding how to secure your schedule.