Event and Media Production

ITS Multimedia Team provides AV equipment and multimedia services for academic events on campus, such as conferences, special events, and guest lecturers.  Please include us in the very early stages of your planning.  We can help you choose spaces that meet your needs for AV technology and capacity.  Please fill out our Event Planning form as soon as you have the information on your event (time, date and presenter).

ITS Multimedia Team requires at least two weeks notice for special events, in order to arrange student staff assistants.  Please be aware that we have no staff regularly scheduled to work on weekends.  If you are requesting weekend services, please tell us as soon as possible so we can try our best to accommodate the event.

Please encourage all presenters to bring their presentations on flash drive, in the event that their laptop does not work on our network.  As an added precaution, have them send the presentation to you by e-mail.

For more information, please contact us to schedule a consultation.

Release Forms

Before recording a guest lecturer, you must get their permission in writing. Download and print our Talent Release form.

Equipment Reservation

Be sure to complete a Equipment Request form for the equipment you require for your event.  Smart Classrooms already have projectors and computers, but if you are in a regular classroom or other venue, be sure to reserve these items.

Video cameras can also be reserved through the Equipment Request form, but if you need video recording services, please fill out our Recording Request form.

Computer and Projection Equipment

• Smart Classroom (contains computer, LCD projector, sound system, DVD/VHS player and laptop connectivity)
• Computer and LCD projector on Smart Cart
• DVD/VHS player with LCD projector on cart

Video Equipment

• Digital video camera with tripod

Audio Equipment

• Microphones
• Wireless microphones
• Compact sound system
• Presentation speaker system with speaker stand
• Large sound system with speaker stands

Additional Equipment

• Portable LCD projector
• Laptop
• Wireless presenter remote
• Document camera
• Whiteboard Easel/Flipchart
• Portable projection screen

Post Production

• Audio transfer and CD master or digital file
• Video transfer and DVD master or digital file
• CD/DVD duplication

Teleconference

• Videoconference (Skype) with webcam
• Conference phone
• Distance Learning
• Other teleconference methods are available, such as Elluminate Live

Off-campus and other non-educational events

Please request our pricing list for reserving equipment for off-campus and other non-educational events.