Appendix E1

ASSESSMENT STATEMENT

SELF IMPROVEMENT FOR THE

OFFICE OF THE VICE PRESIDENT FOR ADMINISTRATION

I. Mission

The mission of the Office of the Vice President for Administration is to ensure the fiscal integrity of the campus, to provide leadership and coordination of the various administrative, auxiliary and maintenance services, and to guarantee that these services are of the highest quality and are provided to SUNY Fredonia's students, faculty and staff in the most responsive and cost effective manner possible.

II. Goals/Objectives

1. Improve financial reporting procedures.

2. Develop an updated Capital Facilities Master Plan.

3. Improve responsiveness of maintenance staff to campus needs.

4. Assure that the administrative segments of the Banner upgrade are implemented on time.

III. Measure of Goals

1. Implementation of web accounting application for reporting to campus departments and

development of campus financial reporting calendar.

2. Completion of campus Academic Master Plan and implementation of a consultant agreement

through the SUNY Construction Fund to direct the Capital Master Plan.

3. Develop improved work order system to provide better analytical data for maintenance

planning.

4. Assure that the various units within administration stay on the established Banner

implementation schedule.

IV. Results

1. Web accounting application will be available to all college departments by the end of the Fall

1999 semester and a campus financial reporting calendar will be developed during the Summer 1998 for the 1999-2000 fiscal year.

2. A consultant will be hired to develop the Capital Facilities Master Plan by December 3 1, 1999.

3. A new work order system will be installed during the Fall 1999 semester..

4. The general ledger module will go five on July 1, 1999 and the Student Accounts module will

begin to accept advance deposits during the Fall 1999 semester.

V. Feedback into the Unit

1. Based on comments from departmental users the views available will be modified and

additional (new) reports developed. The financial reporting calendar will be modified

based on actual experience and comments of the President and Vice Presidents.

2. Based on the recommendations of the campus Capital Facilities Planning Committee and

the consultant retained to update the Campus Master Plan, make modifications to the campus Capital Facilities Master Plan.

3. Based on the information received from the work order system, review current procedures and staffing levels for possible modification.

4. Based on the status of the Banner administrative implementation, adjust staffing or job assignments to assure that required deadlines are met.