Appendix E3

ASSESSMENT STATEMENT

SELF IMPROVEMENT FOR THE

COLLEGE CONTROLLER'S OFFICE

I. Mission

The departments encompassed by the Office of the College Controller strive to provide the data, service and reporting necessary to: 1) provide accurate and timely tuition and fee revenue projections, 2) monitor and advise of the college's progress in meeting the tuition revenue component of the College Operating Budget, 3) monitor the source and method of collection employed for all revenues to ensure compliance with State and SUNY accounting practices and policies, 4) ensure prompt payment of all expenses incurred by the college and its employees in conducting college related activities, 5) monitor college expenditures to ensure compliance with State and SUNY regulations, 6) monitor expenses charged to individual State, Income Fund Reimbursable (IFR), State University Tuition Reimbursable Accounts (SUTRA), Construction Fund and Dormitory Accounts to ensure spending is kept within budgeted allocations.

II. Goals and Objectives

1. Ensure that every budgeted dollar not eligible to roll over to the succeeding fiscal year is spent

prior to fiscal year end.

2. Ensure that all sources/revenues and uses/expenditures conform to State and SUNY

regulations.

3. Maintain or improve the average Merchandise Invoice Received (MIR) to Payment day.

III. Measure of Goals

1. No lapsing funds at fiscal year end.

2. No critical exceptions from State and SUNY auditors.

3. Compare the average MIR days from this fiscal year to the previous year.

IV. Results

1. The college fully utilizes every available budgeted dollar.

2. The Fredonia campus continues to build upon its reputation among the audit teams as being

generally compliant with specified practices.

3. Ensure that payments are timely and that interest penalties are avoided whenever possible.

V. Feedback into the Unit

1. The college makes optimum use of all dollars available without any negative effect on future

state allocations.

2. Satisfactory audit reports boost employee morale; future audits are likely to be scheduled

further in the future, freeing up the work day for all employees.

3. Prompt payments enhance our working relationship with our vendors and increases

cooperation and responsiveness when a problem does arise.