Appendix E4

ASSESSMENT STATEMENT

SELF IMPROVEMENT FOR THE OFFICE OF

COLLEGE SERVICES

I. Mission

College Services mission is to maximize the value received for each investment of college resources for the purchase of supplies, equipment and services and to design and implement appropriate programs and services to enhance the academic mission of the College. We must also insure that State guidelines and procedures are followed for the areas of purchasing, property control, central receiving and contracts.

II. Goals/Objectives

1. To insure that the Procurement Card Program is available to all departments and

to provide continual training in its use.

2. To increase the College's involvement in the state's Minority and Women's

Business Enterprises Program as prudent and financially possible.

3. To insure all the College's assets are accounted for.

III. Measure of Goals/Objectives

1. We have 30 cards in operation. We would like to have 50 cards in operation by July 1, 2000.

Notices will go out to Chair/Directors notifying them about the program and training sessions. Use reports on new cards issued to verify goal.

2. Utilizing the monthly NIJWBE Reports from System Administration on participation to

measure performance.

3. Conduct the annual physical inventory of College assets. Use past property inventory

reports and reconcile against new inventory for missing assets. Notify departments of missing assets for follow-up to locate missing items assigned to their departments.

IV. Results

1. The program was launched in October of 1998. There are about 35 people that have and are

using the procurement card. Continual monitoring of the program and enhancements will be made to the program as it grows.

2. With the wide spread involvement by the college's department to participate in this

worthwhile endeavor the college's ranking has increased from the prior year. We

are currently ranked 10h out of the 32 campuses.

3. The Property Control department currently is in the process of taking a full

inventory of the college's assets. Results will be available in the fall of 1999.

V. Feedback into the Unit

1. As feedback from our customers using the procurement card is received and hearing the

positives and negatives about the program, changes will be made and additional training will be provided to the cardholders to make them aware of the changes.

2. Notification to all college departments will be sent out congratulating them for their fine effort

in the M/WBE program. Without their participation the college's ranking would not be where it is today.

3. When the physical inventory is completed, each department will be notified of what items are

missing from their inventory and request their help to locate missing items.