The Automotive Garage is responsible for managing and maintaining the campus fleet of vehicles and motorized equipment. The staff provides mechanical support to over 100 licensed vehicles and 40 unlicensed pieces of motorized equipment including lawn mowers, tractors, backhoes, man-lifts and the Zamboni. This department is responsible for all repairs, maintenance, painting and annual inspections. The staff is N.Y.S. certified to perform annual vehicle inspections. In addition to maintaining the campus fleet, the staff repairs damaged snow blowers and floor cleaning equipment. They repair the campus emergency generators located in many of the buildings on campus and respond to fleet vehicle accidents and equipment malfunctions.
The Automotive Garage maintains the gasoline fueling system, which provides fuel, using a special key identification system, to all campus vehicles and equipment including the Faculty Student Association (FSA) vehicles. In addition, the department cleans, fuels and prepares all fleet vehicle and athletic vehicle requests for use by campus personnel. The staff provides expert recommendations for the purchase and replacement of vehicles and equipment.
The campus fleet vehicles are available for use by campus personnel. The fleet includes sedans, minivans, 8 passenger vans and 12 passenger vans. All fleet vehicles are equipped with EZ-Pass for use on the New York State Thruway and many other toll roads for your convenience. The EZ-Pass does not work on all highways. Individuals traveling in Canada and out of state should inquire as to the availability of the EZ-Pass.
Guidelines for obtaining fleet vehicles
Guidelines for use of the gas card.
The State of New York, Office of General Services, instituted a commercial gasoline credit card program with Exxon/Mobil. The Exxon/Mobil credit card program replaced the state issued commercial credit card (green & white gas card). The Exxon/Mobil credit card allows college vehicle drivers to purchase fuel and/or oil at any Exxon/Mobil station in the country. Unlike the former green & white card, this card cannot be used for any emergency repairs or other purchases. The Exxon/Mobil Gas cards are located in the glove compartments of all fleet vehicles.
Important information you should know before using the Exxon/Mobil credit card:
These procedures for campus vehicle fuel and/or oil purchases affect all campus personnel. If you are a new faculty/staff employee and do not have a pin access number for campus use, please ask your supervisor to send a memo or e-mail to University Accounting, 401 Maytum Hall for authorization of a pin number.
Rules for use of the campus fleet