School of Music
Event Planning and Publicity

Forms and resources for planning performances and events as part of the School of Music.

Event Scheduling Request (ESR) - PDF form
Required to book/reserve any space in Mason Hall for a public event (concert, recital, master class, etc.). Return form to Marc Levy.


Guest Artist Information - PDF form
Must be completed if a guest artist is associated with your event (paid or unpaid). Submit as early as possible, but no later than 6 weeks prior to event. Return form to Jen Darrell-Sterbak.


Ticketing Service Request - PDF form
(Also available at the Ticket Office, located in the Williams Center)
Must be completed if your event is ticketed (whether free or charging an admission fee). Submit to Ticket Office as early as possible, but no later than 6 weeks prior to event.


School of Music Public Relations (PR) Request - Online Form
To request publicity for your School of Music event including newspapers and online calendars. Submit as early as possible, but no later than 6 weeks prior to event. Contact Jen Darrell-Sterbak and Lori Deemer.


Campus Public Relations (PR) Services - Campus PR Services online
To request publicity for your NON-curricular or NON-School of Music event. (For example: Student group activities and performances, faculty or student group performances off-campus, or newsworthy professional achievements from faculty or students.) Submit as early as possible, but no later than 3 weeks prior to event or as soon as possible after newsworthy achievement.


Honorarium Request - PDF form
To be completed by any guest receiving an honorarium. Return form to Jen Darrell-Sterbak.


Substitute W9 - PDF form
To be completed by any guest receiving an honorarium. Return form to Jen Darrell-Sterbak.