Minutes of the meeting of October 20, 2003
The College Senate met in Fenton 105 on Monday, September 8, 2003.
Meeting called to order at 4:05. P.M.
Approval of agenda: M. Nelson/ J. Corrente
Approval of minutes of September 8, 2003-V. Courtney/M. Nelson
SENATE EXECUTIVE COMMITTEE:
Chair J. Chilberg welcomed everyone and introduced N. Boynton the governance officer to announce election results. Boynton announced the winners for the three vacancies for Arts and Humanities-Ruth Antosh, Stephen Kershnar, and Ted Sharon. She also said that the new preference lists will be out shortly and encouraged people to sign up for committees and encourage their colleagues to do so.
Richard Reddy talked about the Administrative Review, which had an initial report by early October and need further responses by November 3 in order to be ready by the December meeting.
Bob Rogers reported on SUNY-wide assessment and the lack of discussion with Faculty Senate. The Board of Trustees wishes to proceed regardless of what will be discussed at upcoming University Senate. Other Senates have rejected system-wide assessment. The Exec Board has presented the attached resolution as a sense of the Senate. B. Simon pointed out that they have already begun to go ahead with this, as there have been articles in the press about it. J. Chilberg stated that we should be involved in the process in terms of a partnership. B. Simon as a friendly amendment asked if we could add notions of feasibility and cost/effectiveness. M. Nelson said for next time cut out the many "whereas" while C. Telly said at least number them. MOTION TO APPROVE THE RESOLUTION-COURTNEY/M. NELSON-APPROVED UNANIMOUSLY
C. Davis reported on the straw poll dealing with representation models and support for looking at a new model with a report that will be given at the November meeting.
PRESIDENT'S REPORT
President Hefner reported that B. Capaldi (Provost at UB) is the new chief of staff in the system office. The Legislative side has been quiet. We need to look closely at next year's process in terms of a tuition increase and reduction in state funding. As for assessment, the president stated that it is not really assessment, it is K-12 testing. C de Russy would like to publish the results and he is with the Senate on the resolution. NCATE will be here in a couple of weeks and much hard work has been put in.
As a point of information, he is looking at a California campus and wanted to inform the Senate about that. M. Nelson said a thank you goes out to all those who worked on NCATE and good luck to the president next year- wherever he may be.
VPAA REPORT
A.I. Musah began by discussing the support of enterprise on campus and turning more grant money over to departments.
Status of Structural Realignment- Dr. Musah began by stating the implementation date for this will be July 1, 2004. He wants input from everybody. We need to increase tenure track faculty. There is not yet a consensus on the structure in Academic Affairs and again he is seeking input. It will never satisfy everybody. By November 10th, there will be a proposed structure and a time line for implementation will be provided. R. Antosh asked why we are so sure we need to restructure. Musah responded that we want to be more efficient and develop leadership to better serve students. We also want to make management more efficient by allowing the Deans to make more decisions and decentralize to them. S Kershnar asked if it was revenue neutral and Musah replied it could actually save money. T Schwalbe asked if we have advertised for Academic leadership positions with the response being in time. C. Telly asked if there was a choice or is it done. Dr. Musah said there would be no vote and it will be done by July 1. We have Deans who have been interim too long. We are seeking input but it is not the kind of decision to vote on. C. Telly sated that this is happening too fast and all we have is input but no effect on output. B. Simon asked if we can push back dates to December to give the Senate more time for input. Musah pointed out that he can be flexible but we have already been asking for input and one also needs outside perspectives. Chilberg asked that we are provided in our information packet is what needs to be improved. We need more understanding and information to us. Various comments were made about the understanding of the need, speed, rationale, and provision of information about the restructuring. Musah said we will have a plan on November 10th and we will have conversations but he will make a decision without a vote. President Hefner pledged that he would provide a final plan to all of us. E. Perkins pointed out that she had served on the committee and various persons had submitted realigning proposals but that we all serve our own interests while Dr. Musah's plan is to serve the campus interest. S. Kershnar pointed out this is a managerial decision.
JTERM REPORT
Joan Burke had the brochure and talked about courses. M. Nelson stated it would be extra work for professors and librarians. R. Antosh questioned whether we could do a real 3-credit course. J. McVicker said it has not come up, it's too fast, and raised the question of faculty loads. Musah pointed out it is a pilot. C Johnsen said students liked the idea of it to get courses they may need but for next time look at different choices for meals. C. Telly said he doesn't remember talking about this and M. Nelson was concerned about courses. B. Simon said that obviously the faculty should be involved. Chilberg said the exec committee would address this.
Motion to extend meeting 15 minutes -McVicker/Telly
STANDING COMMITTEE REPORTS
* FACULTY AND PROFESSIONAL AFFAIRS
Kim Tillery was pleased to announce the part-time faculty forum on Wednesday from 12-2 in G140 Williams Center. She then proceeded to the 2nd reading of the Children in the Workplace Policy. Motion by McVicker, 2nd by M. nelson to strike the "spreading of illness" portion. Approved with 1 abstention.
* ACADEMIC AFFAIRS
Kevin McMahon appeared seeking approval of the Journalism Major. President Hefner questioned the funding. T Schwalbe said staffing is being planned. M. Grady asked where is it.
Motion to extend the meeting 15 minutes -M. Nelson/C. Johnsen
Steinberg motion to table it, second by Courtney. Schwalbe said he did not wish to do this. McVicker pointed out there are question marks in the proposal. L. Lee said it was strange to approve a major without staffing and we need to address that issue. Various other points were raised about the staffing issue. The motion to table was approved with 1 nay vote.
Reddy pointed out we need to figure out how we want to proceed. D Herman said you could grow the resources. R Byrne pointed out the MS in Accounting was passed on a contingency of funding availability.
J. Burke recommendation to the President and VPAA Jim Bowser of Chemistry to chair the Academic Integrity Review Board-approved unanimously.
CALENDAR COMMITTEE
M. Nelson presented the upcoming calendar. C. Telly said perhaps we could schedule in more time for exams. C. Johnsen talked about the early starts/late exams in fall term. The calendar was approved with two abstentions.
There was no new business.
Meeting adjourned at 6:10 (C. Johnsen/V. Courtney)
Minutes submitted by RAY RUSHBOLDT-College Senate Secretary
State University of New York at Fredonia - Where success is a tradition
Academic Affairs Division
Enabling Our Future
Strategic Directions
Enhancing Academic and Professional Distinction
Becoming the most Student-centered Learning Community
Strengthening Collaboration, Partnership and Stewardship
Strategic Plan (2003-2008)
AAD Structural Alignment (2003-2004)
Prepared for College Senate Meeting of November 10, 2003
SUNY Fredonia Vision Statement
The SUNY College at Fredonia aspires to be a comprehensive, selective, diverse, residential institution that is above all a community of learners. It aims to provide a challenging, safe, and supportive educational environment in which every participant has the flexibility to develop his or her best talents, attaining the highest standards of excellence in liberal arts and in one or more chosen fields. At the center of our curricula is a broad, integrated General College Program that will increasingly emphasize writing, problem-solving, scientific reasoning, a global perspective, and socio-ethical understanding, while introducing students to arts, humanities, mathematics, and natural and social sciences. All specializations build from this core.
Fredonia's faculty will continue to be dedicated teachers and also practicing scholars and performers/artists whose continuous learning animates their teaching. The College both requires and will foster their research, creativity, and other professional service as members of our learning community.
A broad range of liberal arts and professional programs at the undergraduate level and increasing numbers of programs at the master's level will provide a great variety of academic choices. Academic fields, which will continue to attract large numbers of students, include:
* professionally accredited programs in the fine and performing arts, including nationally
* renowned and comprehensive programs in music;
* nationally recognized programs in elementary and secondary education and speech
* pathology;
* successful programs in the natural sciences, including a unique undergraduate program in recombinant gene technology;
* significant programs in psychology and in social sciences with applied and international
* orientations;
* distinctive programs in English, centered on American and world literature, and in
* communication;
* professional programs in business, accounting, and computer science, with a focus on
* applications of information technology.
These academic strengths will increasingly be enhanced by writing across the curriculum, a variety of interdisciplinary programs, the appropriate use of new technologies, and an emphasis on international and multicultural studies.
Our commitment to high standards for our students and to individual learning and development will continue to find expression in a college-wide emphasis on student-centered teaching and advising. The resulting close relationships among students, faculty, and staff will be augmented by ever easier access to faculty outside of class, by an emphasis on joint student/faculty research, and by opportunities for internships and independent studies in all programs. Our Honors Program, which provides unusual intellectual challenges in specially designed courses, will grow in scope. Hallmarks of the College will continue to be genuine collaborative education and exceptional graduation rates.
In a setting of well-maintained buildings and grounds, co-curricular activities and sports will continue to develop leadership and unite participants in the pursuit of shared interests. Fredonia's professional staff will continue its strong contribution to student development and learning outside of class.
As a community of learners, we must respect both individual differences and cultural differences. We will strengthen understanding of and respect for others through general education requirements, multicultural courses, academic programs, student activities, and opportunities for study abroad.
Our service to the region will include an increasing range of volunteer services and greater support for the region's economic and educational development. Fredonia also aspires to bring our distinguished cultural programming to wider audiences in our area.
Fredonia believes in its students' ability to excel. They will leave us prepared to think and communicate critically and creatively, to see themselves as self-respecting men and women responsible for the consequences of their choices, engaged with their communities, able to work together with diverse people, and ready to face unpredictable challenges in a rapidly changing world.
SUNY Fredonia Mission Statement
The State University of New York at Fredonia, a comprehensive institution of higher education, declares as its mission:
To offer programs at the baccalaureate and master's degree levels - within and across the disciplines that comprise the liberal arts and sciences and in certain professional and applied fields - consistent with the college's existing strengths, its participation in the SUNY system, and the contemporary and future needs of a changing society; and to affirm the centrality, in this enterprise, of a general education in the arts, humanities, and sciences.
To encourage teaching and learning in formal and informal settings on and off campus, as well as through field experiences, student support programs, services and activities, and advising and counseling.
To promote involvement in the scholarly and creative enterprise by recognizing and supporting a broad range of intellectual activity; basic research and artistic creation; understanding, synthesis, and interpretation of existing knowledge and art; sponsored projects; and research that seeks to improve methods of teaching and learning. The college values and supports scholarly activity that directly involves students in the creative process and recognizes that the patterns of knowledge at the frontiers of research increasingly cross-disciplinary boundaries.
To contribute to the intellectual, social, and emotional development of students by preserving the quality of campus life beyond the classroom and laboratory, by insuring a rich variety of experiences within a congenial residential atmosphere and an engaging physical environment, and by encouraging a supportive sense of community.
To develop and support service to individuals and organizations beyond the campus by opening the college's extensive educational recreational, and cultural facilities to the community' by providing opportunities to attend lectures, athletic, and cultural events, by operating programs and clinics in association with specialized instructional programs, and by encouraging faculty and staff to contribute their expertise to the variety of community-based endeavors for which it may be of value.
To commit the college to education that provides an awareness of global interdependence and cultural diversity through its curricular and co-curricular activities. Through active recruitment of students, faculty, and staff from underrepresented populations ad the inclusion of this diversity in its programs, the college seeks to provide its students with the academic and personal richness afforded by exposure to such pluralistic perspectives.
To draw upon and contribute to the academic resources of the State University of New State University of New York and, in the context of excellence, to further SUNY's mission of providing accessible higher education to the diverse citizenry of New York State which the university serves.
SUNY Fredonia Academic Affairs Strategic Planning Process
Rationale:
* Address the current and future needs of students and community.
* Focus and streamline existing plans already in place
* Promote a vision for the future, raising Fredonia to the next level
* Address assessment, accountability and prioritization of resource utilization
Academic Budgeting during challenging times -- "Act of Balancing and rebalancing...."DH
o We are not focusing on budget shortfalls.
o By not focusing on budget we are not ignoring it
o We are purposefully choosing to respond instead of reacting
o "We will balance (budget) by making opportunistic cuts and rebalance by making Strategic reallocation."DH
Strategic Planning Process
Strategic Directions
o Enhancing Academic and Professional Distinction
o Becoming the most Student-centered Learning Community
o Strengthening Collaboration, Partnership and Stewardship
Key Stake holders:
o Administrators
o Community/state/nation
o Faculty
o Staff
o Students
o SUNY
Committees
o Realignment Committee
o Strategic Planning Committee
o Academic and Professional Distinction Committee
o Student-Centered Learning Community Committee
o Collaboration, Partnership and Stewardship Committee
o American Democracy Project Committee
Enabling Our Future Strategic Planning Schedule
May - July 15 Pre-Advance visits and planning
July 16, 2003 Academic Affairs Advance, "Enabling Our Future"
July - August, 2003 Discussions and formulation of processes for, "Enabling Our Future" planning
September 23, 2003 Academic Affairs Division "Enabling Our Future" Strategic Planning Committee (SPC) is launched.
Oct.01 - Oct. 23, 2003 All "Enabling Our Future" committees to be launched.
Oct. 01 - Nov. 23, 2003 Input and information gathering phase of SPC.
Nov. 29 - Dec 11, 2003 Draft Strategic Plan submitted to VPAA for review.
Dec 12 - Jan. 30, 2004 President, VPAA, and other university administrators and College Senate provide input on 1st Draft
Feb 2, 2004 VPAA returns 1st Draft to SPC with comments and suggestions.
Feb 3 - Feb. 20. 2004 SPC holds campus-wide discussions
Feb 23 - March 5, 2004 SPC produces 2nd draft of Strategic Plan.
March 5, 2004 SPC presents 2nd draft of Strategic Plan to VPAA.
March 7- April 2, 2004 President, VPAA, and other university administrators and College Senate provide input to 2nd Draft
April 5 - April 23, 2004 SPC holds campus-wide discussions
April 30, 2004 Final version of Strategic Plan is submitted to VPAA.
May 1, - May 6 2004 President, VPAA, other university administrators, Cabinet and College Senate provide input
May 7, 2004 Academic Affairs Strategic Plan (2003-2008) is adopted.
May 15 - June 30 Production of Academic Affairs Strategic Plan document
July, 2004 2004 Academic Affairs Advance
August, 2004 Official launching of Academic Affairs Enabling Our Future Strategic Plan (2003-2008).
August 2004 Strategic Plan Implementing Committee (SPIC) is launched
Strategic Objective 1:
AAD will aligned its administrative structure to achieve efficiency, enhance, market and make visible our unique disciplinary strengths
Rationale:
o To align the future structure of AAD with the 2003-2008 AAD Strategic Plan
o To streamline management decision making for increase efficiency
o To create fluid, flexible and responsive structure that evolves with the changes in the university
o To increase access to administrators by students, staff and faculty
o Better serve students, parents and community
o Minimize friction and promote harmony
o Raise visibility of our unique program
o To better assign accountability and responsibility with administrative structure
Structural Alignment of Academic Affairs Division - Schedule
July 16, 2003 Academic Affairs Advance, "Enabling Our Future" begins conversation on AAD structural alignment.
September 16, 2003 Academic Affairs Alignment Committee is given charge by the VPAA
"To review models and provide feedback on them by 09/19/2003 4:30 p.m."
September 19, 2003 Academic Affairs Alignment Committee presents feedback/report to VPAA.
September 20 - Oct.30, 2003 Additional input gathering phase
November 2, 2003 Presents to President
- Draft Academic Affairs Structure
- Implementation Schedule for Strategic Planning and Realignment
November 10, 2003 Draft of AAD Structure and time lines provided to College Senate
- Draft Academic Affairs Structure
- Implementation Schedule for Strategic
Planning and Realignment
November 10 - Dec 8, 2003 VPAA continues to gather input and continues visits to departments
December 10, 2003 Final structure presented to the president by VPAA
December Search Committees to be formed
December Advertise openings
Jan - March 2004 Search in progress - Applicant Review
April 2004 Interviews
May 2004 Offers made to successful applicants.
July 1, 2004 Academic Affairs leadership team to be in place.
Organizational chart: http://www.fredonia.edu/senate/reports/OrgChart.asp Structural Components of Academic Affairs Division
Assoc VP Assoc. VP
IT & Plannig Graduate Studies College of Science & Humanities College of Music & Visual & Perform. Arts College of Education & Business
Strategic Planning Graduate Studies Biology School of Music School of Education ED/CRRD&P
Institutional Res Summer sessions Chemistry Theatre/Dance School of Business EU Center
ITAB J-Term Physics Visual Arts Speech/Audiology Learning Center
Prog & Project Mgt Geosciences Media Arts Health/Wellness/Rec CCC
System Dir Political Sci RAC Interdisciplinary Std Honor
History RRH Computer Science ?? Academic Advising
Math Sci Communications??? Liberal Arts
Philosophy Registrar
Anthropology/Soc/SW Library
Communication??? Fac/Staff/Student
Communication??? Fac/Staff/Student Professional Dev
Computer Science ?? International Program
Life-long Learning
Functional Components Of Academic Affairs Under Strategic Directives with non Structural Conveners and Directors
Academic & Professional Student-Centered Learning Collaboration, Partnership & Distinction Community Stewardship
Registrar Academic Advising International Education - CIER
Grants admin/Research Learning Center CRRD/P
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Faculty Prof. Dev CCC Life-long Learning
Staff Prof. Dev Honors
Student Prof. Dev Undergraduate Research
Directors in each group will function as a group and meet twice a month, VPAA will meet with each group once a month. VPAA will also meet individually with each director once a month. Conveners have NO supervisory role and members report directly to the VPAA.
Enabling Our Future Strategic Plan Implementation Schedule 2003 - 2004 Orientation to University Campus Orientation to Community and SUNY Define Plan for "Enabling Our Future" Alignment of Academic Affairs Division Develop a Strategic Plan (2003-2008) Strategic Plan Implementation Committee (SPIC) Implementation of Strategic Plan Begins Hire key administrators (2-3) 2004 -2005 Units/Colleges development Strategic Plans and Annual Work Plans Implementation of Strategic Plan continues Work Plan (2004-2005) Strategic Plan Assessment and Evaluation Committee (SPAEC) Annual assessment and evaluation of SP Work plan for 2005-2006 2005 - 2006 Report on 2004-2005 Work Plan Implementation continues Annual Assessment and evaluation of SP Work plan for 2006-2007 2006 - 2007 Report on 2005-2006 Work Plan Implementation continues Annual assessment and evaluation of SP Work plan for 2007-2008 2007-2008 Implementation continues Comprehensive assessment and evaluation of 2003-2008 AAD Strategic Plan AAD Strategic Planning for 2008-2013 begins
Enabling Our Future Strategic Planning Resources:
Academic Master Plan (f2003-2004) which identifies the programmatic needs for the next 5-10 years). Enrollment Management Plan
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3. Enrollment Action Plan
4. Technology Plan
5. Triannual SUNY-Wide administered ACT student opinion survey.
6. Collaboration with existing campus committees
a. Institutional Self-Study (MSA) Steering Committee
b. Academic Programs Task Group
c. SA leadership
d. Intellectual Growth and Development Task Group
e. Personal and Social Growth and Development Task Group
f. Campus Climate/Learning Environment/Community Learners Task Force
g. Learning Support Structures Task Group
h. Other committees
7. Report from the Spring Forum, "Newly hired faculty and professionals speak out." Held 03/26/2003 and prepared for the incoming VPAA
8. "Envisioning Fredonia in Five Years: A forum for Discussion" 1st Open Campus Forum held on 10/23/2002). Sponsored by the College Senate, Office of Faculty Development and Academic Affairs
9. SUNY Fredonia Five-Year Program Review Process
10. Report on the Teaching, Learning, Training Center Subcommittee (12/10/2002)
11. All student/faculty/staff survey reports from SUNY, national or campus.
12. Going Forward - Strategic Academic Agenda, Fall 2003 from Provost Peter Salin of SUNY
13. Mission Review "II" from SUNY
14. All other relevant reports.
College Senate Executive Committee Charges to Standing Committees
Academic Affairs: review and recommend policy (guidelines & procedures) for approval of majors/minors, college academic-based initiatives, and distribution of policy/guidelines
Faculty & Professional Affairs: review and recommend guidelines/requirements of Affirmative Action policy on search committee composition and interview process participants
HYBRID MODEL FOR GOVERNANCE REPRESENTATION
Present Senate Representation System There shall be one representative for every ten members or major fraction of ten (i.e., five or more) of the full-time-equivalent academic staff from the Division of Arts and Humanities, exclusive of ex officio members; and there shall be one representative for every ten members or major fraction of ten (i.e., five or more) of the full-time-equivalent academic staff from the Division of Natural & Social Sciences and Professional Studies, exclusive of ex officio members (although "librarian" is a title denoting academic rank, the librarians shall be grouped with the professional staff for the purposes of local governance.) There shall be one representative for every ten members or major fraction of ten (i.e., five or more) of the full-time-equivalent professional staff, exclusive of ex officio members. The senate has 14 senators per division totaling 42 senators (not including student senators).
HYBRID MODEL (Dept & Areas Representatives)
Reps: 1-24 FTE = 1 rep, 25 or more = 2 reps plus 2 reps per area
Academic Areas FTE # Reps
Arts:
Music 56.15 2
Theatre and Dance 10.68 1
Visual Arts and New Media 15.72 1
Totals: 82.55 4 plus 2 at large
Humanities:
Communication 10.48 1
English 25.15 2 Health, Wellness 7.50 1 History 18.20 1 Philosophy 5.83 1 Modern Languages 8.59 1 Totals: 75.75 7 plus 2 at large Natural Sciences: Biology 12.05 1 Chemistry 9.4 1 Geosciences 7.62 1 Math/CS (one per dept) 26.00 2 Physics 6.48 1 Totals: 61.55 6 plus 2 at large Social Sciences: Political Science 8.81 1 Psychology 12.98 1 Sociology/SW 13.97 1 Totals: 35.76 3 plus 2 at large Professional Studies: Education 30.00 2 Business Administration 19.72 1 Speech Pathology 11.25 1 Totals: 60.97 4 plus 2 at large Professional Staff/Management Library 12.60 1 Academic Affairs 46.48 2 Administration 23.79 1 Student Affairs 55.79 2 University Advancement 10.45 1 Totals: 149.11 7 plus 2 at large Total Senate Reps 43
Taskforce for Enhancing Participation in Academic Governance
Motion: Resolved that the college senate charges the Taskforce for Enhancing Participation in Academic Governance to develop a plan and bylaws for implementation of the hybrid model for senate governance.