Managed Print Service (MPS) Initiatives

Managed Print Service (MPS) Initiatives is part of a joined promise between Fredonia and SUNY. Our promise is to reduce costs, be more efficient, and give students the ability to print across campus.

The MPS Initiative is our promise to improve the way we print on campus. This will enable the Fredonia to comply with the System-wide Print Resource Use Policy (6902). SUNY System-wide Print Resource Use - Procedure (6903) is another policy we can follow. 

NOTE: The rules do not apply to special use printers. This includes label, barcode, wristband, auto print jobs, wide printers, or 3D printers.

To add to this policy, Fredonia has made these goals to be achieved by July 2023:

  • Achieve a total cost per copy (TCC) of <$.01xx;
  • Have all printers secure and on a campus network;
  • End the use of all locally attached desktop devices;
  • Reduce the number of 2020 SFP by more than 50%;
  • Increase the usage of two sided printing 100%;
  • Increase 2020 device usage by more than 100%;
  • Reduce 2020 color print volume by 50%; and
  • Reduce 2020 mono volume by 40%.

The MPS Task Force has been charged to:

  • Review info and provide ideas
  • Make sure that groups with lots of desktop printers are taken care of first
  • Teach people about the uses of networked printing
  • Train workers to promote better ways to print
  • Increase how much the campus prints (while using the improved ways)
  • Understand total “Fredonia” print total cost ownership and work toward fixing the budget
  • Discuss what is expected and the results to the campus.

Members of the MPS Task Force includes the following teachers, staff, and students:

  • Michel Kouadio - Chief Information Officer 
  • Jeff Woodard - Director of Marketing and Communications 
  • Judy Langworthy - Associate Vice President of Finance and Administration
  • Kathy Forster - Director of Residence Life
  • Kerrie Wilkes - Interim Director of Reed Library
  • Kevin Bom - Project Manager and Manager of Enterprise Infrastructure Services
  • Liz Lee - Academic Affairs - Visual Arts and New Media
  • Mark Mackey - Residential Technology Coordinator
  • Mike Kelly - Vice President of Finance and Administration
  • Rhonda Gominiak - Administrative Assistant 
  • Sarah Laurie - Director of Environmental Health, Safety, & Sustainability
  • Terry Tzitzis - Director of University Services
  • Tylor Cardone - Manager of ITS Service Center
  • Student Representative - TBD



  • Print to a Shared Printer
  • Only print job related docs (e.g. SUNY forms, work related forms to approved research, etc.)
  • Printing for yourself is not allowed 
  • Only what is needed (use print preview prior to printing)
  • Only when needed
  • By using the lowest cost printing device and settings available
  • Duplex, single printing default settings
  • Draft, economy, or fast draft mode printing.
  • Use "Shrink to Fit" or "Shrink One Page."
  • Many slides or pages from a slideshow or doc on each page.
  • Remove backgrounds, shading, and graphics that are not needed from print jobs.
  • Avoid printing one page documents (e.g., email and web pages) unless you are told to do so.
  • If the total number of pages exceeds 100, you should send the print job to the campus print shop. If a print shop is not located on your campus, use other ways, such as:
    • Turning the file into a PDF or sending to a shared location;
    • If hard copies are required, the use of a high-speed Printer/Copier/Scanner. An example is the Multi-Functional Device (MFD). This will be the cheapest and efficient way to print.

Teacher's Best Ways in Reducing Print

  • Use FREDLearn or other approved online exam solution
  • Syllabi, Slide Shows, and Handouts - Load into FREDLearn, no printing.
  • Students’ Note Taking –Encourage students to bring their laptops to class.
  • Advisement Notes –Complete online.
  • Meeting Agendas, Minutes and Documents–Bring your laptop to meetings to view these, when possible.

The impact on the planet with our current paper use:

By the end of the 2021 calendar year:

  • Used 171,176.44 gallons of water
  • Produced 21.78 metric tons of CO2
  • Used 93,770.16 KW of electricity
  • Produced 8.72 metric tons of solid waste
  • Destroyed 202.09 trees