Managed Print Service (MPS) Initiatives
Managed Print Service (MPS) Initiatives is Fredonia’s commitment to the SUNY-wide effort to reduce costs, increase operational efficiencies, and implement secure, and sustainable printing practices across campus.
The State University of New York's System-wide Print Resource Use Policy (6902) was approved by SUNY Systems Administration on February 1, 2021. This policy is to facilitate the appropriate and acceptable use of State University of New York (University) print resources by University employees (full- and part-time) and authorized individuals. The University's print objectives are to reduce cost, waste, print, and paper, simplify and standardize the printer fleet (both single-function and multifunction printers), and secure and optimize the print environment.
In furtherance of this policy, the University has established the following goals to be achieved by July 2023:
- Achieve a total cost per copy (TCC) of <$.01xx;
- Have 100% of print devices secure and on a campus network;
- Eliminate all locally attached desktop devices;
- Reduce the number of 2020 SFP by more than 50%;
- Increase the usage of two-sided (duplex) printing 100%;
- Increase 2020 device utilization by more than 100%;
- Reduce 2020 color print volume by 50%; and
- Reduce 2020 mono volume by 40%.
Based on the mandates expressed in this policy, an MPS Task Force was formed for the implementation of the SUNY System-wide Print Resource Use - Procedure (6903).
The MPS Task Force has been charged to:
- Review, monitor information and provide recommendations
- Prioritize areas/departments with a high number of desktop printers
- Train employees in regard to the use and advantages of networked printing
- Train employees to promote secure and sustainable printing practices
- Increase the utilization of centralized printing
- Understand total “Fredonia” print total cost ownership and work toward centralizing the budget
- Provide regular communication of expectations and results to the campus community
MPS Task Force membership includes the following faculty, staff, and students:
- Ben Hartung - Interim Chief Information Officer and Chief Information Security Officer
- Jeff Woodard - Director of Marketing and Communications
- Judy Langworthy - Associate Vice President of Finance and Administration
- Kathy Forster - Director of Residence Life
- Kerrie Wilkes - Interim Director of Reed Library
- Kevin Bom - Manager of Enterprise Infrastructure Services
- Liz Lee - Academic Affairs - Visual Arts and New Media
- Mark Mackey - Residential Technology Coordinator
- Mike Metzger - Vice President of Finance and Administration
- Rhonda Gominiak - Administrative Assistant
- Sarah Laurie - Director of Environmental Health, Safety, & Sustainability
- Terry Tzitzis - Director of University Services
- Tylor Cardone - Manager of ITS Service Center
- Student Representative - TBD
- Only University business
- Personal printing is prohibited and may lead to disciplinary action as determined by individual campus guidelines;
- Only what is needed (use print preview prior to printing);
- Only when necessary; and
- By using the lowest cost printing device and configuration available:
- Duplex, mono-printing default settings;
- Draft, economy, or fast draft mode printing.
- Use "Shrink to Fit" or "Shrink One Page."
- Multiple slides or pages from a presentation or document on each page.
- Remove unnecessary backgrounds, shading, and graphics from print jobs.
- Avoid printing one-page documents (e.g., email and Internet web pages) unless there is a business requirement to do so.
- If the total number of pages (number of originals x pages per original) exceeds 100, consider sending the print job to the campus print shop. If a print shop is not located on your campus, use alternatives, such as:
- Providing as a PDF via email or sending to a shared location;
- If hard copies are required, the use of a high-speed Printer/Copier/Scanner (e.g. Multi-Functional Device (MFD) will be the most economical and efficient way to print.