Fall 2020 Departing Campus Plan

Overview of departure plan
Mandatory testing of students
Testing of faculty and staff
Continuation of comprehensive testing
Quarantine and isolation
Scheduling options
Emphasis of safety protocols

 

Overview of Departure Plan

SUNY Fredonia continues to work diligently with our local Chautauqua County Department of Health to ensure the health and safety of our students, faculty, staff, and local community. In preparation for the upcoming fall break and scheduled last day of face-to-face instruction on November 20, 2020, the campus remains committed to encouraging that travel is done in a manner that is safe for all communities.

As indicated in Fredonia’s original campus plan, no classes will be held during November Break, starting Monday, November 23 through Friday, November 27, 2020.

Details of Fredonia’s campus plan for continued surveillance testing and enhanced schedule to accommodate SUNY’s Testing Policy for Departing Campus in Fall 2020 are outlined below. These steps will be taken to ensure the safe wind-down of on-campus activities and to avoid community spread to the maximum extent possible, when all on-campus instruction ceases.

Mandatory Testing of Students

Students will receive a COVID-19 test within 10-days prior to the campus closing on-campus instruction and services. All on-campus and off-campus students are required to test a minimum of 4 days before leaving campus. This will allow for test results to be obtained from SUNY Update Medical University prior to students leaving campus for the fall break.

Exceptions
The following students may be exempted from mandatory testing:

  1. Fully remote, non-residential students not taking any classes on campus nor utilizing any in-person campus services.
  2. Students providing documentation to the Student Health Center of a COVID-19 diagnostic result within the 10-day period.
  3. Students providing documentation to the Student Health Center of a previous positive COVID-19 diagnostic result.

Fredonia will continue to adhere to the established protocol for sanctions as implemented on October 1st. The SUNY Uniform Sanction Guidelines were communicated to students and will be enforced. Card access will be eliminated for students due to non-compliance of pool testing expectations.

Testing of Faculty and Staff

All faculty and staff will be given a surveillance COVID-19 pool test during the same 10-day period pursuant to the testing MOUs between the Chancellor and UUP, PEF, CSEA, and the PBA.

Continuation of Comprehensive Testing

As part of SUNY Fredonia’s on-going effort to ensure the health and safety of our campus community, the campus has initiated a campus-wide testing protocol in Steele Hall. Fredonia's current comprehensive testing program, including individual event testing and pooled saliva testing, will remain in effect per SUNY's requirement to significantly increase surveillance testing and testing policy for departing campus.

A weekly pooled surveillance testing schedule has been developed to ensure all members of the campus community are included, and is outlined below:

  • All students are scheduled for testing throughout the week based on:
    • each residence hall (for on-campus students), or, 
    • the first letter of their last name (for off-campus students).
  • Employees are also participating in testing every two weeks, and are scheduled according to the first letter of their last name.

The weekly testing schedule is available on the campus website and communicated through email messages from President Stephen Kolison, Jr., Enrollment and Student Services, and via messaging from Marketing and Communications.

Students and employees are sent an email prior to their scheduled date with detailed information and location to report for testing. Reminders are also provided indicating that testing is mandatory for students, and that SUNY-wide sanctions are in place for non-compliance. A plan is also in place for students to get a text daily, if necessary, until they are tested prior to departure (primarily an issue for off-campus students). 

To facilitate this process and reduce anxiety, Fredonia has created a video to show everyone the process of what they can expect. A web page with answers to common questions about the process is also provided.

The campus continues to send pool samples to SUNY Upstate Medical University and has pre-authorized Upstate Medical to conduct reflex testing if positive pool test results occur. The procedure to notify individuals of positive test results remains the same. Participants whose results are positive will be contacted, by phone, directly by the Student Health Center. For employees, the notification comes from Human Resources.

Students and employees who are remaining on campus throughout the semester will continue to be pool tested every two weeks, following established campus protocols. The campus has developed targeted messaging to be sent to remaining students and employees outlining processes and will follow our scheduled surveillance pool testing dates during this time frame.

Students will continue to be tested if symptomatic, as determined by the Student Health Center. The Student Health Center works in coordination with Brooks Memorial Hospital to provide PCR testing for COVID-19 for students who present with symptoms consistent with COVID-19. The Student Health Center keeps track of metrics, makes determinations related to testing, serves as triage for students, and makes referrals when necessary.

Fredonia’s Director of Environmental, Health, Safety & Sustainability serves as the primary contact for testing data management. The position collaborates with the Director of Marketing and Communications, the Director of Human Resources, and Director of Student Health Services to report campus COVID-19 numbers.

SUNY Fredonia's Surveillance Testing Administrator (Chuck Holder) is continuing to oversee administration and coordination of surveillance testing, collaborating closely with the Chautauqua County Department of Health.

Fredonia has established a pool testing “hotline” to answer questions about the process. That number is (716) 680-6073 or emails can be sent to pooltesting@fredonia.edu (students) or epooltesting@fredonia.edu (employees). Pool testing protocols continue to be conducted in coordination with Upstate Medical.

Quarantine and Isolation

Fredonia's departure protocols include a plan to isolate/quarantine any residential student who tests positive for COVID-19 or has been exposed to COVID-19 within 14-days before the fall closing, following the guidance of the local county health department for the length of isolation/quarantine and release protocols.

A COVID-19 Response and Support Coordinator (Kelly Vincent) will serve as the point person for students who remain on campus in quarantine or isolation. This coordinator will assist students with departure and, if necessary, ensure that proper care and attention is provided throughout the duration of their quarantine or isolation, and provide release procedures following established protocols.

Any non-residential student, faculty or staff who tests positive for COVID-19 or has been exposed to COVID-19, within 14-days before the fall closing must follow the guidance of the local county health department on the length of isolation/quarantine and release protocols.

Scheduling Options

In an effort to limit potential exposure, testing will be scheduled as close to the student’s departure date as possible, incorporating the time necessary to receive test results from Upstate Medical (typically within 48-72 hours as testing has increased significantly across SUNY).

Given that students will be making decisions to leave at various times and changing schedules, generous allowance will be made for those students to get tested with enough time to get results prior to leaving campus. The campus will also allow residential students to leave campus as soon as they receive a negative test in consultation with their local health department.

In preparation for departure when on-campus instruction ends on Friday, November 20th, a prior to leaving 10-day intensive testing schedule will be implemented as follows:


FREDONIA FALL 2020 DEPARTURE POOL TESTING SCHEDULE
 

DATE

POPULATION TESTED

TIME

NUMBER SCHEDULED

November 9, 2020

  Students

9:00 A.M.-12:00 P.M.

1:00-4:00 P.M.

850

November 10, 2020

  Students
  Employees

9:00 A.M.-12:00 P.M.

1:00-4:00 P.M.

860

November 11, 2020

  Students
 

9:00 A.M.-12:00 P.M.

1:00-4:00 P.M.

822

November 12, 2020

  Students
  

9:00 A.M.-12:00 P.M.

1:00-4:00 P.M.

824

November 13, 2020

  Students
  Employees

9:00 A.M.-12:00 P.M.

1:00-4:00 P.M.

866

November 17, 2020

  Student Makeup (if needed)
  Employees

1:00-4:00 P.M.

409+

November 20, 2020

  Student Makeup (if needed)
  Employees

1:00-4:00 P.M.

371+

The campus has started a new Twitter feed to let students and employees know about wait times for pool testing in Steele Hall. The campus community can follow @FredPoolTesting to see when is a good time to go to the testing site to be tested.

Emphasis of Safety Protocols

Departure protocols in conformance with the local Department of Health guidance for isolation and quarantine procedures are in place. Students will be provided with detailed instructions for departure three weeks in advance of when on campus instruction will cease. Campus-wide messages will be sent to students and employees, reinforcing the importance of limited contact, wearing facial coverings, maintaining proper social distancing, and frequent hand washing to minimize potential exposure. 

Messaging to parents who have opted in to receive campus updates via email will also be utilized to assist our efforts in communication and reinforce precautionary measures. 

Fredonia will remain diligent in communicating to students and employees that they need to continue practicing precautionary measures even after they have departed from campus. FREDstrong inspirational messaging will continue in the duration between semesters.

 

 

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