The Fall 2020 semester: Information for employees

The following information is for Fredonia employees regarding regulations and expectations.

The following information is for Fredonia employees regarding regulations and expectations as they return to Fredonia. 

Facial coverings will be required inside all campus buildings, and must be worn outside of buildings throughout the academic and residential core areas of campus. 

"Inside all buildings" means all Fredonia students, faculty, staff, and essential visitors are required to wear a face covering at all times inside all buildings, classrooms, labs, or other facilities.  This does not apply to a person alone or with a roommate inside their own residence hall room, alone in a fully enclosed private office or within a private vehicle.  Additionally, while everyone entering and exiting dining halls must wear a face mask until seated, they may remove their mask by necessity when actively eating or drinking.  

"The academic and residential core areas of campus" refers to the residential complexes and spaces between academic buildings in the heart of the campus.  The map below shows the designated areas.  In these areas, facial coverings must be worn outside within this area, including moving from building to building.  Signs will be posted on light poles throughout these designated areas.  

map of academic and residential core of campus

In order to prevent the spread of the coronavirus and reduce the potential risk of exposure to our workforce, the state requires employees to complete a daily mandatory wellness questionnaire within the first 30 minutes of reporting to work.  However, we encourage you to complete the form from home, if possible.  Please remember that if you are experiencing any symptoms, please do not come into the office to complete the form; instead, call your supervisor.

 

Updated August 18

Testing update

The campus has developed a plan consistent with Governor Cuomo’s Phase 4 reopening blueprint for higher education institutions. An important part of our plan is surveillance testing. Surveillance testing serves as an early warning system to assist with prevention and spread management of COVID-19.  

In an effort to focus prevention activities and target potential areas of concern, SUNY Fredonia will implement a testing protocol using a surveillance tool for COVID-19 provided by SUNY Upstate Medical University.

Fredonia will conduct pool tests of representative random samples of students at the 95+% confidence level regarding the presence of SARS-COV-2 in saliva samples.

A random sample of residential and non-residential students will be conducted every other week (unless there seems to be a major increase in "events" - at which time the samples will be conducted more frequently).

The testing will be coordinated and administered through the Fredonia Student Health Center in coordination with SUNY Upstate Medical University.

Students who are randomly identified for pool testing will receive an email from ess@fredonia.edu with instructions. To understand what to expect during the pool testing process, you are invited to watch this brief video


Other testing information

  • Employees will be required to self-monitor.
  • If they are symptomatic they are required to stay home and seek advice and assistance from their medical provider, as well as to arrange for COVID-19 testing, as appropriate.
  • Employees must screen for:
    • A body temperature equal to or greater than 100 degrees Fahrenheit.
    • Symptoms consistent with COVID-19, including cough, shortness of breath, troubled breathing, or a combination of chills, muscle pain, headache, sore throat, or new loss of taste or smell.
  • If an employee has been in contact with a person who is COVID-19 positive in the past 14 days, they are required to report said interaction to HR and to contact their medical provider for advice and assistance, as well as to arrange COVID-19 testing, as appropriate.
  • Employees who become symptomatic during their shift will be sent home, required to contact their medical provider for advice and assistance, as well as to arrange COVID-19 testing, as appropriate.
  • Staff who are instructed to return home based upon suspected or confirmed COVID-19 infection are required to consult with the Department of Health before returning to work.
  • HR must be informed in all instances above.

Fredonia recognizes that there continues to be scientific debate as to the role of aerosols in transmission of the coronavirus.  To reduce risk of exposure to airborne SARS-CoV-2, the university will continually assess the guidance provided by SUNY, CDC, and the New York State Department of Health regarding the operation of building heating, ventilation, and air conditioning (HVAC) systems.  
 
A SUNY-wide COVID Reopening Taskforce was formed which included an HVAC subgroup with subject matter experts from several SUNY campuses.  The HVAC subgroup did an extensive review and analysis of recent literature and research related to HVAC systems and COVID.  The subgroup recognized that modifications to HVAC systems may help reduce the spread of COVID in some manner.  As a result of their report, Fredonia is reviewing all HVAC systems and making adjustments to increase ventilation rates, bring in additional outside air, improve air filtration, and have longer running times. 
 
The campus air handling systems will be operating with higher level filtration wherever possible.  The campus will assure filters are changed regularly, are properly installed, and are not damaged.  Minimum Efficiency Reporting Value, commonly known as MERV, is a measurement scale designed by the American Society of Heating, Refrigerating and Air-Conditioning Engineers (ASHRAE) to report the effectiveness of air filters.  The higher the MERV rating, the better the filtration of smaller particles, but also there is a corresponding reduction in air movement that must be considered.  The national norm for office buildings is MERV8 filters.  Prior to the outbreak, the standard filter requirement for campus was a minimum MERV8, while several were already at MERV13.  The campus has begun upgrading university building filters to MERV11 or MERV 13, depending upon the results of the review.
 
There may be areas on the campus that may be warmer or colder than usual because of these changes.  Individuals are asked to accept these minor inconveniences and dress appropriately, so that the entire campus community can benefit from these ventilation changes.

  • A distance of at least 6 feet must be maintained by employees at all times.
  • Any time the safety of the core activity requires less than 6 feet distance, a face covering must be worn.
  • Employees must also be prepared to wear a face mask should another employee come unexpectedly within 6 feet.
  • When there is not a physical barrier, workspaces and employee seating will be spaced at least 6 feet apart in all directions.
  • Workstations will not be shared without cleaning and disinfecting in between use.
  • The use of tightly confined spaces (kitchens, elevators, file rooms, etc.) will be limited to no more than one employee at a time unless all employees are wearing acceptable face coverings.  These spaces may not exceed 50% of the maximum capacity, regardless of appropriate face covering use.
  • Markers will be posted indicating distances of 6 feet from areas that people congregate as well as employee workstations.
  • Signage reminding employees to adhere to COVID-19 guidelines will be posted.
  • All non-essential items on desks are to be stored away to prevent contamination.
  • Meeting will be held virtually to every extent possible. 
  • When virtual meetings are not possible, meetings will be held in open spaces that permit social distancing of 6 feet or more on all sides.
  • Small conference rooms will be locked and unavailable for use.
  • Interpersonal contact will be reduced by:
    • Utilize ZOOM or phone call to replace face-to-face meetings
    • Use of alternate work schedules to alleviate density in the workplace, as long as the alternate work schedule adheres to the confines set forth by the collective bargaining agreement.
  • To the extent possible:
    • Non-essential visitors will be eliminated.
    • Designated areas for pick-ups and deliveries will be used.
    • Touchless delivery system will be used.
    • All employees will use hand sanitizer before and after transferring a load of supplies.
  • Each employee will be given a cloth face covering for their use at work, at no cost to the employee.  Face coverings may not be shared.
  • Employees will wear face coverings when interacting with the public or other employees when within a less than 6 foot distance AND where no physical barrier is present.
  • Plexiglass will be installed in transactional areas.
  • A cleaning log will be maintained detailing date, time, and scope of cleaning.
  • Soap, running warm water, and disposable paper towels are available for hand washing.
  • Hand sanitizer dispensers are available across campus.
  • Each department will be given sanitizing wipes as well as hand sanitizer.
  • Shared equipment and shared workspaces must be disinfected between uses.
  • Restrooms will be cleaned at a minimum daily.
  • In the event of a positive COVID-19 case, the affected area(s) will be closed off for 24 hours and enhanced cleaning procedures will be deployed to deep clean the affected area.
  • SUNY Fredonia will immediately contact the Department of Health and the local health department upon being informed of a positive COVID-19 test result of an employee. 
  • SUNY Fredonia will assist with tracing needs as necessary by DOH. 
  • The local health department will implement monitoring and movement restrictions of infected or exposed persons. 
  • If an employee is alerted via tracing, tracking, or other mechanism that they have been in contact with a person with COVID-19 outside of the workplace, they must self-report to HR.

These posters can be hung in offices, hallways, and other areas where appropriate.

posters
1 poster available at this link
posters
3 posters available at this link
facemask flyer
1 poster available at this link

 

 

shared workspace poster
1 poster available at this link

 

 

 

 

 

 

 

 

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