Fredonia Campus Plan for Winter and Spring 2021

Overview

SUNY Fredonia’s plan for the winter J-Term session and spring 2021 semester is to provide academic continuity while safely bringing students, faculty, and staff back to campus. The health and safety of our campus community continues to be our top priority. As a primarily residential institution, Fredonia will provide an opportunity for students to study, live, and learn on campus.

While we cannot precisely predict what the circumstances will be for the remainder of the 2020-21 academic year and beyond, we are developing detailed plans that can be adapted depending on the scenarios that we may encounter.

Campus operational and contingency plans include the following scenarios with further details listed below:

  • Operational Plan: Fredonia will adhere to a modified academic calendar, with classes offered face-to-face, online, hybrid, A/B, and remote. All students will have access to course materials and the course schedule has been designed with faculty and student safety in mind. J-Term 2021 will be completely remote. For the spring 2021 semester, there will be no breaks once the semester starts on February 3, 2021 and face-to-face instruction will end on May 7, 2021. Final exams will be conducted from May 10-14, 2021.
  • Contingency Plan: Classes and operations will continue to be ready to transition to a remote format at any point in the semester based on COVID-19 related disruptions in the environment.

A. Departing Campus in Fall

SUNY Fredonia continues to work diligently with our local Chautauqua County Department of Health to ensure the health and safety of our students, faculty, staff, and local community. Preparations for the fall break and scheduled last day of face-to-face instruction on November 20, 2020 were completed, and the campus remained committed to encouraging that travel was done in a manner that was safe for all communities.

Details of Fredonia’s campus plan for continued mandatory surveillance testing and enhanced schedule to accommodate SUNY’s Testing Policy for Departing Campus in Fall 2020 were outlined on Fredonia’s web page and available via the link below. Steps were taken to ensure the safe wind-down of on-campus activities and to avoid community spread to the maximum extent possible, when all on-campus instruction ceased.

Fredonia Fall 2020 Departing Campus Plan

As indicated in Fredonia’s original campus plan, no classes were held during the November fall break, which started on Monday, November 23 through Friday, November 27, 2020. Classes resumed via remote instruction on November 30th. December 4th marked the last day of classes and remote final exams are scheduled for December 7-11, 2020.

Mandatory Testing of Students

Students were scheduled for a COVID-19 test within 10-days prior to the campus closing on-campus instruction and services. All on-campus and off-campus students were required to test a minimum of 4 days before leaving campus. This allowed for test results to be obtained from SUNY Update Medical University prior to students leaving campus for the fall break. This resulted in 2,935 students being tested between 11/9-11/20 with 16 positive results (only 15 reported as one was a double count of a PCR positive student).

Exceptions
The following students were exempted from mandatory testing:

  1. Fully remote, non-residential students not taking any classes on campus nor utilizing any in-person campus services.
     
  2. Students providing documentation to the Student Health Center of a COVID-19 diagnostic result within the 10-day period.
     
  3. Students providing documentation to the Student Health Center of a previous positive COVID-19 diagnostic result within the last 90 days.
     

Fredonia will continue to adhere to the established protocol for sanctions as implemented on October 1st.  The SUNY Uniform Sanction Guidelines were communicated to students and will be enforced. Card access will be eliminated for students due to non-compliance of pool testing expectations.

Testing of Faculty and Staff

All faculty and staff were scheduled (or provided documentation for exemption) for a surveillance COVID-19 pool test during the same 10-day period pursuant to the testing MOUs between the Chancellor and UUP, PEF, CSEA, and the PBA. A total of 868 employee tests were conducted, and there were no positive cases.
 

 

Fredonia implemented a process to allow students to request permission to remain on campus after the fall semester ends and/or during the winter term. A plan has been developed for those students who are pre-approved to remain. This plan details are listed below.

Continuation of Mandatory Comprehensive Testing

Residence Life has determined that ninety (90) students will be remaining on campus after the November fall break through December 11, 2020. Subsequently, eight (8) students will remain on campus from December 11th through the start of the spring semester. As part of SUNY Fredonia’s on-going effort to ensure the health and safety of our campus community, the campus continues to follow a campus-wide testing protocol in Steele Hall. Fredonia's current comprehensive testing program, including individual event testing and pooled saliva testing, will remain in effect per SUNY's requirement to significantly increase surveillance testing and testing policy for departing campus.

A bi-weekly pooled surveillance testing schedule has been developed during the remaining fall semester to ensure all members of the campus community are included, and is outlined below:

  • All students are scheduled for testing every other week.
  • Employees are also participating in testing every two weeks.


Addendum to Housing License Required

All residential students staying after the fall semester break and/or through winter are required to sign a student housing waiver (tracked and managed by Residence Life). The waiver will be implemented to support efforts to mitigate the spread of COVID-19. Students are expected to adhere to all directives of college officials and abide by the Student Code of Conduct. In order to continue to live on campus, students must sign the housing waiver as an addendum to their 2020-2021 license agreement.

Fredonia's Prevention, Advocacy and Wellness Coordinator and Counselor-in-Residence continue to check in and monitor mental health/well-being of students in isolation/quarantine, both on- and off-campus. The Student Health Center also continues to monitor physical well-being of on- and off-campus students in isolation/quarantine.

 

Students returning to campus or attending courses on campus for the winter and spring 2021 semester must be tested for COVID-19. Fredonia has developed plans to phase in the safe return of students to accommodate testing as well as other health and safety requirements. 

Specific requirements are as follows:

All students, faculty, and staff will be pre-screened daily for travel history, COVID-19 history and COVID-19 symptoms for two weeks prior to return. Daily screenings will continue throughout the winter and spring 2021 semesters.

Fredonia students will begin receiving texts two weeks prior to coming to campus asking them to monitor for COVID-19 symptoms. All returning and new students will be surveyed about recent symptoms and screened to provide a starting benchmark upon arrival at campus. The Health Center will track student screening. Daily screenings text/email reminders will be conducted. The Health Center will make determinations related to testing, serve as triage for students, and a referral process will be implemented. The campus has a plan for how to assist COVID positive students in the Residential Student Isolation and Quarantine Procedures.

All employees returning to work will need to submit a health screen daily. Fredonia has developed a website requiring employees to answer a series of screening questions. A response will be generated based on answers, directing the employee to come to work or stay home. Human Resources and supervisors are automatically notified if an employee is directed to stay at home.

Upon returning for winter and/or spring 2021 on-campus activities, any student who lives on campus, takes at least one class on campus, utilizes services on campus (e.g., library, fitness center, dining), or works on campus, must:

a) Submit an attestation that he/she/they have completed a seven day precautionary quarantine prior to returning to campus; and either

i. Present evidence of a negative COVID-19 test taken within three days prior to return, or

ii. participate in on-campus COVID-19 testing as soon as possible but no later than five days of returning to campus, or

iii. Present documentation of a positive diagnostic result for COVID-19 from the prior 3-month period.

b) Inform the campus of any known contacts with COVID-19 positive individuals, or of any symptoms consistent with COVID-19 or of a positive test result for COVID-19 (this notification to campus should not replace reporting to a health care provider or local health department).

c) The following limited exemptions are allowed for the seven (7) day precautionary quarantine stated above:

i. Health Professions students designated as “essential employees” will not be required to quarantine.

ii. Commuter students who are employed may apply to the Vice President of Enrollment and Student Services (ess@fredonia.edu) for a limited exemption to allow them to work during the quarantine. To qualify for the exemption, such students will need to document the COVID-19 safety protocols of their employers. Also, the exemption will only apply to their ability to work. When not working, the students will be expected to quarantine from others.

A “Spring 2021 Returning to Campus” online survey will be used to gather student data on individual plans for returning in the spring. Those students who report they will live on campus, or will take at least one class on campus, or will utilize campus services, or will work on campus, will be required to submit evidence of a negative test (or positive diagnostic results from prior 3-month period) uploaded via the survey prior to their return. Additionally, those students must attest to having completed a 7-day precautionary quarantine prior to returning to campus. Students who return to campus from a noncontiguous state or a CDC level 2 or level 3 country will be required to complete a NYS travel advisory form and complete the required quarantine (with ability to test out on day 4).

Fredonia will continue surveillance testing as soon as students return to campus, pursuant to the previous testing plan incorporated into the campus reopening plans and SUNY’s Mandatory COVID-19 Testing Program as announced on September 4, 2020. All students, faculty and staff who live on campus and/or plan to be on campus for any reason (e.g., instruction, co-curricular activities, and meetings) shall be tested bi-weekly.

The campus has developed a plan consistent with Governor Cuomo’s Phase 4 reopening blueprint for higher education institutions. An important part of our plan is surveillance testing. Surveillance testing serves as an early warning system to assist with prevention and spread management of COVID-19.  

  • In an effort to focus prevention activities and target potential areas of concern, SUNY Fredonia will implement a testing protocol using a surveillance tool for COVID-19 provided by SUNY Upstate Medical University.
  • Fredonia will conduct pool test samples of students and employees at the 95+%
    confidence level regarding the presence of SARS-COV-2 in saliva samples.
  • All residential and non-residential students will be required to be pool tested every other week (unless there seems to be a major increase in "events" - at which time the samples will be conducted more frequently).
  • The testing will be coordinated and administered through the Environmental Health & Safety & Sustainability Office in coordination with SUNY Upstate Medical University.
  • Students who are scheduled for pool testing will receive an email from Environmental Health & Safety & Sustainability with instructions. To understand what to expect during the pool testing process, students, faculty and staff are invited to watch this brief video:

Winter 2021 J-Term Session

In an effort to provide safety for the entire campus community, all J-Term classes (coordinated by the Office of Extended Learning) will be offered online with no in-person instruction. Classes will begin on Monday, December 21, 2020 and final exams will be held on Friday, January 22, 2021. 

Any students or employees that attend the campus for any reason during the winter session and break must participate in surveillance pool testing. A bi-weekly pooled testing schedule has been developed to ensure all members of the campus community are included, and is outlined below:

  • All remaining students and employees are scheduled for testing every other week on these dates:
    December 17, January 5, and January 27.


Spring 2021 Semester

A phased move-in approach will be implemented for the Spring 2021 following the schedule below:

  • Resident Assistants & Student Teachers: move-in January 23 & 24 (as early as 1/20 if out-of-state)
  • Out-of-State (precautionary quarantine) Students: move-in January 27 & 28
  • Residential Students: move-in January 30 & 31, February 1 & 2 

A bi-weekly pooled surveillance testing schedule has been developed to ensure all members of the campus community are included, and is outlined below:

  • All students are scheduled for testing every other week based on:
    • each residence hall (for on-campus students), or, 
    • the first letter of their last name (for off-campus students).
  • Employees are also participating in testing every two weeks, and are scheduled according to the first letter of their last name.

The bi-weekly testing schedule is available on the campus website and communicated through email messages from President Stephen Kolison, Jr., Enrollment and Student Services, and via messaging from Marketing and Communications.

Students and employees are sent an email prior to their scheduled date with detailed information and location to report for testing. Reminders are also provided indicating that testing is mandatory for students, and that SUNY-wide sanctions are in place for non-compliance. A plan is also in place for students to get a text daily, if necessary, until they are tested prior to departure (primarily an issue for off-campus students). 

To facilitate this process and reduce anxiety, Fredonia has created a Surveillance Pool Testing Video to show everyone the process of what they can expect. A web page with answers to common questions about the process is also provided.

The campus continues to send pool samples to SUNY Upstate Medical University and has pre-authorized Upstate Medical to conduct reflex testing if positive pool test results occur. The procedure to notify individuals of positive test results remains the same. Participants whose results are positive will be contacted, by phone, directly by the Student Health Center. For employees, the notification comes from Human Resources.

Students and employees who are remaining on campus throughout the semester will continue to be pool tested every two weeks, following established campus protocols. The campus has developed targeted messaging to be sent to remaining students and employees outlining processes and will follow our scheduled surveillance pool testing dates during this time frame.

Students will continue to be tested if symptomatic, as determined by the Student Health Center. The Student Health Center works in coordination with Brooks Memorial Hospital to provide PCR testing for COVID-19 for students who present with symptoms consistent with COVID-19. The Student Health Center keeps track of metrics, makes determinations related to testing, serves as triage for students, and makes referrals when necessary.


Fredonia’s Director of Environmental Health & Safety & Sustainability serves as the primary contact for testing data management. The position collaborates with the Director of Marketing and Communications, the Director of Human Resources, and Director of Student Health Services to report campus COVID-19 numbers.

SUNY Fredonia's Surveillance Testing Administrator (Chuck Holder) is continuing to oversee administration and coordination of surveillance testing, collaborating closely with the Chautauqua County Department of Health.

Fredonia has established a pool testing “hotline” to answer questions about the process. That number is (716) 680-6073 or emails can be sent to pooltesting@fredonia.edu (students) or epooltesting@fredonia.edu (employees). Pool testing protocols continue to be conducted in coordination with Upstate Medical.
 

Quarantine and Isolation

Fredonia's protocols include a plan to isolate/quarantine any residential student who tests positive for COVID-19 or has been exposed to COVID-19, following the guidance of the local county health department for the length of isolation/quarantine and release protocols.


A COVID-19 Response and Support Coordinator (Kelly Vincent) continues to serve as the point person for students on campus in quarantine or isolation. This coordinator assists students, ensures that proper care and attention is provided throughout the duration of their quarantine or isolation, and provides release procedures following established protocols.

Any non-residential student, faculty or staff who tests positive for COVID-19 or has been exposed to COVID-19, must follow the guidance of the local county health department on the length of isolation/ quarantine and release protocols.

 

FREDONIA WINTER & SPRING 2021 POOL TESTING SCHEDULE
 

DATE

POPULATION

TIME

NUMBER SCHEDULED

December 2, 2020

Remaining Students and  Employees

2:00 P.M.-4:00 P.M.

650

December 17, 2020

Remaining Students and Employees

12:30 P.M.-4:00 P.M.

500

January 5, 2021

Remaining Students and  Employees

1:00 P.M.-4:00 P.M.

200

January 27, 2021

Remaining Students and Employees

1:00 P.M.-4:00 P.M.

620

February 8-12, 2021

Students

Employees

9:00 A.M.-12:00 P.M.

1:00-4:00 P.M.

4,000+

February 22-26, 2021

Students

Employees

9:00 A.M.-12:00 P.M.

1:00-4:00 P.M.

4,000+

March 8-12, 2021

Students

Employees

9:00 A.M.-12:00 P.M.

1:00-4:00 P.M.

4,000+

March 22-26, 2021

Students

Employees

9:00 A.M.-12:00 P.M.

1:00-4:00 P.M.

4,000+

April 5-9, 2021

Students

Employees

9:00 A.M.-12:00 P.M.

1:00-4:00 P.M.

4,000+

April 19-23, 2021

Students

Employees

9:00 A.M.-12:00 P.M.

1:00-4:00 P.M.

4,000+

May 3-7, 2021

Students

Employees

9:00 A.M.-12:00 P.M.

1:00-4:00 P.M.

4,000+

The campus continues to offer a Twitter feed to let students and employees know about wait times for pool testing in Steele Hall. The campus community can follow @FredPoolTesting to see when is a good time to go to the testing site to be tested.

 

Emphasis of Safety Protocols


In conformance with the local Department of Health guidance, isolation and quarantine procedures are in place. Campus-wide messages will be sent to students and employees, reinforcing the importance of limited contact, wearing facial coverings, maintaining proper social distancing, and frequent hand washing to minimize potential exposure. 

Messaging to parents who have opted in to receive campus updates via email will also be utilized to assist our efforts in communication and reinforce precautionary measures. 

Fredonia will remain diligent in communicating to students and employees that they need to continue practicing precautionary measures. FREDstrong inspirational messaging will continue throughout the duration of both the winter and spring 2021 semesters.

In cases of possible exposure to COVID-19 on campus, Fredonia shall follow the Centers for Disease Control and Prevention guidance Testing, Screening, and Outbreak Response for Institutions of Higher Education (IHEs), specifically the section “Tiered approach and inclusion criteria for SARS-CoV-2 testing of persons with possible exposure in IHE setting in the context of an outbreak”.

Students who have traveled to/from restricted states or regions or to/from international locations as defined by New York State must follow the New York State Travel Advisory, whether living on- or off-campus, and attest that they have submitted the New York Traveler Health form and will follow the guidance of the governing local health department related to mandatory testing, quarantine/isolation, and timing of returning to campus.

Any student, faculty, or staff testing positive for COVID-19 must isolate and follow the New York State Department of Health Order on isolation and the guidance of the governing local health department on the length of said isolation and timing of return to campus.

Fredonia has confirmed that there is appropriate quarantine and isolation space for on-campus residential students in accordance with the previously submitted campus reopening plans. Fredonia continues to work with the local Chautauqua County Department of Health to assist with quarantine and isolation space for off-campus students if necessary.

The first day of in-person classes for the spring 2021 semester will be Wednesday, February 3, 2021. This start date will help to minimize additional risks associated with the influenza season. 

Fredonia’s plan includes a phased-in approach for move-in allowing students to return to campus according to the dates outlined below.

On-Campus Return Dates - Spring 2021

  • RA’s & Student-Teachers: Move-in January 23 & January 24 
  • Out-of-State Students: Move-in January 27 & January 28 
  • Regular Residential Students: Move-in January 30, January 31, February 1 and February 2

Fredonia has not applied for any course exceptions.

Modes of instruction will adhere to safe on-campus density, consistent with New York State and the governing local health department guidelines. Fredonia is prepared to execute fully remote plans if the campus meets the threshold for a mandatory pause on in-person instruction as outlined in the Supplemental Higher Education guidance from the New York State Department of Health.

Density in classrooms will be reduced by limiting essentially all classrooms to 50 or fewer in-person students, fully utilizing all instructional slots from throughout the day, and assigning classes to classrooms normally utilized for larger classes. Classroom spaces across campus have been "taped" to clarify physical distancing and "instructor zones." Classes will be separated by 20 minutes rather than the usual 10 minutes to decrease congestion in hallways, accommodate teaching and room assignments, and give faculty time to set up classroom technology.

Operational Activity for Remote Plan

In consultation with the County Department of Health, SUNY Fredonia will adhere to the standards for return to "remote operations" on a temporary basis.

The President's Office has informed the campus that classes and operations must be ready to transition to a remote format at any point in the semester based on COVID-19 related disruptions. Transitioning to remote could mean several students needing the remote option for the semester, some students (or the instructor) needing remote instruction during a 14-day quarantine, or a course finishing a semester fully remote. The Office of Online Learning and the Digital Instruction Team have created resources to support the transition to teaching remotely. A series of live virtual workshops, supported with a six module, on demand course will provide support to faculty as a variety of remote learning course options are explored.

If there is a return to remote operations, student services, including Tutoring, the Library, Counseling Center services, Academic Advising, Career Development, and the Registrar, will move to deliver services remotely, using lessons learned from spring 2020.

The institution has identified essential employees who would retain access to campus facilities in the event that a contingency plan is required. Non-essential employees could continue to work from campus, or remotely, depending on the severity of circumstances.

Move-out

The campus will follow the procedures used in spring 2020 that resulted in our residence population dropping from over 2,200 students to only 113 in a matter of days. The remaining students consisted of International students, students with limited or no access to the required distance learning support network, and those students who had no other place to go. The campus made individual accommodations for each of these students this past spring, and would do the same should a general move-out become necessary.

If it is determined that residential students will need to depart campus, Residence Life would encourage students to bring all personal possessions home since instruction in the spring semester may end up being provided remotely. Residence Life will be encouraging students to bring the bare necessities to campus.

Information will be communicated to students on how to safely depart, including residential check-out instructions, gathering personal belongings, and turning in room and mailbox keys by placing them in envelopes provided in residence hall mailboxes. If students are unable to check out of their residence hall or townhouse, they will need to contact the Office of Residence Life for alternate arrangements.

The University Bookstore continues to be ready to work with students to ship packages home. Storage options will also be provided to assist students in departing the campus.

Campus expectations for students during such a mandatory pause will be clearly communicated to students prior to the beginning of the semester.

Communication During Mandatory Pause

Any changes regarding campus operations will be communicated via email by the President's Office. A series of webpages, www.fredonia.edu/spring2021, have been created to keep the campus and surrounding communities informed of announcements, updates, and relevant information.

Working together with campus governance processes and in collaboration with its faculty and support staff, Fredonia is working to ensure that remote instruction meets or exceeds expectations of regular and substantive interaction. The campus will continue to assist students with access to devices and internet connectivity in order for students to be successful with remote instruction.

Instructors have access to a diverse set of training available in both on-demand and live formats. The on-demand training is available through two formats. The first is publicly available on the Remote Teaching website. This website contains recorded workshops on the use of the Learning Management System (LMS), digital support tools, and remote teaching best practices. Written documentation is also available on this site, and links to a larger written knowledge base called Answers, which provides written documentation on all campus supported digital tools.

The final piece of this website is a self-paced, open source, seven (7) module course that covers topics for effective teaching, backwards design, assessment, engagement, and active learning. The second format for remote teaching support will be launched in January 2021. This support will be on demand and hosted through our LMS. This training will consist of four modules covering LMS basics, LMS course design to increase student participation, hosting live meetings and increasing engagement, and course communication. Each of these modules will end with a quiz that checks understanding and awards a badge to recognize completion.

All instructors assigned to a remote course modality will be asked to complete this training. These resources will be available alongside the campus’ regular offerings for LMS tools, online pedagogy, and student centered course design.    

Transparency:  Fredonia is working on developing a Spring 2021 website (www.fredonia.edu/spring2021) devoted to “What Students Need to Know” and percentages of course modalities can be found here. Additionally, the teaching modalities of each individual Fredonia course is identified on the campus’ course search website (YourConnection) for all students to view. In this way, students know prior to registering for a course if it is a face-to-face, hybrid, A/B, remote or online course.

Regular Interaction:  Remote instruction at Fredonia is defined for both faculty and students so that expectations are clear. This definition was shared by the Provost with faculty, staff and students, and it can be found on Fredonia’s website. Remote instruction states “Students will join remotely (no in-person meetings) at the times identified in the course schedule, as advertised in YourConnection. OnCourse is the home base for all interactions and any digitally provided materials. Physical materials, including textbooks, may still be required.”

Additionally, Fredonia is launching CircleIn, a gaming app that encourages student-to-student engagement outside of class. Faculty will be provided with informational sessions to inform them how to utilize this app to help monitor engagement in class materials. 

International Students:  Fredonia will make all reasonable efforts to accommodate the needs of international students completing coursework from other time zones (e.g., opportunities for asynchronous instruction, interactions scheduled in a way that takes into account the time zones of the students enrolled in the section, and other such flexibilities).

International students in other time zones can register for online courses at Fredonia. These courses are completely asynchronous, so constraints due to time zones are not an issue. The teaching modalities of each individual Fredonia course is identified on the campus’ course search website (YourConnection) for all students to view. In this way, international students can choose online courses that fit into their degree program. Remote modalities may also be available to these students, however, they should check with the instructor of the course to ensure that they will be able to meet the expectations of the class. Instructors are likewise encouraged to "make reasonable efforts to accommodate the needs of international students completing coursework from other time zones," as recommended in the SUNY reopening plan. For students who are registered for remote learning, International Student Services will communicate with instructors that have international students (who are abroad for the spring) in their remote courses. Notifications will be sent in January 2021 when schedules are firmed up. This will help increase awareness and assist in making reasonable accommodations for international students.

Substantive Interaction:  Fredonia will engage students in teaching, learning, and assessment, consistent with the content under discussion, while also including at least two of the following:

a) Provision of direct instruction;

b) Assessment and/or the provision of feedback on a student’s coursework;

c) Provision of information and/or responding to questions about the content of a course or
  competency;

d) Facilitation of group discussion regarding the content of a course or competency; or

e) Other instructional activities approved by the institution’s/program’s accrediting agency.

The definition of remote instruction at Fredonia includes direct instruction (through synchronous course meetings) of class content (referencing item a above). Faculty teaching remote courses must complete training on remote teaching best practices, which include authentic assessment (b above), Discussion Forums (d above), and course design and tools for student engagement with other students, the instructor, and with course content.  

Faculty Support for Remote Learning of Students with Disabilities:  Fredonia continues to work with faculty in order to equip them with the knowledge and skill to support remote learning of students with disabilities. Faculty members continue to be reminded that the standard process for requesting academic accommodation would continue to apply, no matter the mode of instruction.

Fredonia's Office of Disability Support Services (DSS) has requested that all faculty include a statement on their syllabus regarding the procedure for requesting accommodations and the contact information for the DSS office. All accommodations are determined on a case-by-case, course-by-course basis. The DSS office will notify faculty of students requesting accommodations in their courses and the accommodations necessary to ensure equal access. The Office of Online Learning (OOL) and DSS will provide information to faculty about accommodating students for online exams (i.e., extended time). The DSS office will work with students to provide other accommodations such as alternative format print materials, note taking, etc.

Access to Orientation/Training:  All Fredonia faculty and students continue to have access to training and professional development opportunities to familiarize themselves with instructional technologies and remote pedagogies, especially those faculty for whom such technologies/pedagogies are new and for those students in vulnerable populations.

Fredonia’s Information Technology Services (ITS) department will be partnering with the OOL to develop a Digital Tools for Online Learning orientation program to assist students with using technology for remote learning.

Advising Interventions:  Fredonia continues to provide proactive and regularized advising interventions for all academic programs prioritizing student success.

At Fredonia, faculty and staff partner with students in a formal academic advising process. Academic advisors are dedicated to enhancing each student’s academic goals, while assisting students in making decisions and developing educational and career plans. In response to the impact the pandemic is having on all students, outside of our mandatory advising, additional initiatives were created to support students. Four sections of a one-credit course are being offered in the Spring for students who are not in good academic standing, with a focus on new first time students. Additional flags and resources for students were enhanced in our early alert system, Starfish. A campus-wide retention communication plan was developed and promoted. And lastly, we are at the final stages of hiring a Retention and Academic Success Coach.  

Instructional Support:  Fredonia’s campus communities will utilize instructional support provided by SUNY. 

Through the Fredonia Professional Development Center, the resources available through the SUNY Remote Teaching Institute are advertised alongside the local professional development opportunities. In addition to this, the resources posted on the Teaching at a Distance are included during training and workshops and advertised along with local resources. 

SUNY FAQ Resource:  Additional support and guidance on academic continuity can be found in SUNY’s FAQ document.

Spring Term Start Dates

Fredonia classes and in-person instruction for the spring semester will start on Wednesday, February 3, 2021. 

Mental Health Days 

UPDATE MARCH 31, 2021: Two non-consecutive mental health days have been added to the spring 2021 semester in recognition of the severe strain due to COVID-19 on students and faculty. Classes have been cancelled on April 13 and April 21.

Spring Break

Fredonia will not be permitting a spring break or any other holiday periods during the semester. The campus will continue discouraging travel away from campus following state and local guidelines. Any on-campus services in support of religious observance shall continue to follow the density, quarantine/isolation, and face covering requirements that are already incorporated into the campus reopening plan. 

Commencement

Commencement exercises for the Spring 2021 semester will be considered in accordance with guidance from New York State. A survey has been sent to all seniors asking for their feedback regarding Commencement exercises. Survey responses are being used to facilitate planning.

An announcement about a virtual or in-person Commencement ceremony for both the graduating class of 2021 and 2020 will be made sometime after January 2021. By postponing a decision until the spring semester, Fredonia will be able to make a better determination based on how things have progressed with a vaccine and slowing the spread of the virus. The campus is planning to honor this momentous occasion with a modified walk-across the stage safe event that will be recorded, keeping health and safety as our first priority.

Federal, State and Local Guidance

All in-person activities will continue to follow the mandatory NYSDOH guidance for social distancing as well as the strictures of the approved campus reopening plan.

To the extent possible, activities shall be held outdoors or in a well-ventilated location, and Fredonia has implemented CDC recommendations to improve ventilation (Considerations for Institutions of Higher Education).

Fredonia is working to continuously assess and confirm that all cleaning protocols are in compliance with NYSDOH Higher Education Guidance and CDC guidance (Interim Guidance for Higher Education during the COVID-19 Public Health Emergency and Reopening Guidance for Cleaning and Disinfecting Public Spaces, Workplaces, Businesses, Schools, and Homes).
 

Face Coverings (Masks)

Facial coverings are required and must be worn by all members of the campus community on campus at all times, including in classrooms, labs, conference rooms and other spaces, even when six-feet social distancing exists. This applies inside all campus buildings and outside of buildings throughout the academic and residential core areas of campus

Exceptions to wearing facial coverings include when students are in their private residential or personal space, eating meals on-campus while seated and social distancing is appropriately enforced, or by themselves. Faculty and staff are likewise exempt when alone in their office or other space. Any request for a medical, religious, or other accommodation to this policy will be reviewed on an individual basis in accordance with relevant laws and campus procedures.

Additionally, banners and signs with FREDstrong messaging requiring facial coverings have been posted on light poles throughout the academic and residential core areas. All buildings, departments, and offices have signs posted reminding the campus community that they must adhere to these policies and wear face coverings.
 

Compliance

In accordance with the directives established by Chancellor Malatras which took effect October 1, 2020, Fredonia has established uniform sanctioning in response to COVID-19 student violations. The campus will continue to regularly communicate these policies to students via messaging from the President, Enrollment and Student Services, and Marketing and Communications. A web page will continue to be utilized to reinforce messaging and provide details in regard to student violations (Uniform Sanctioning in Response to COVID-19 Student Violations).
 

Mental Health Supports, Services and Referrals

Given the unprecedented times for students, Fredonia continues to increase awareness and support for mental health services among our campus community.

Fredonia continues to promote on-campus and community-based mental health treatment and resources, including but not limited to:

  1. The Fredonia Counseling Center continues to provide individual and group counseling via telemental health services; same-day services are available and in-person services provided as needed. 
    1. Peer Support Communities are under development for the spring 2021 semester
  2. Crisis services are available 24/7/365 through the Chautauqua County Crisis Hotline (1-800-724-0461) and includes the Mobile Crisis Team providing telephone or face-to-face response to mental health crises.
  3. Advertising the availability of crisis services, including but not limited to, the Crisis Text Line: Text GOT5 to 741741
  4. Thriving Campus - Fredonia is in the process of collaborating with Thriving Campus to support students with off-campus referral management tools that they can use on their own or with counseling center staff.
  5. ReachOut SUNY - Fredonia will continue to share ReachOut SUNY to the campus and has embedded this in campus resources.
  6. Continue to publicize the availability of free online QPR suicide prevention training for students, faculty, and staff.
  7. In collaboration with the local Community Alliance for Suicide Prevention, continue to offer on-going trainings to the campus community, such as Talk Saves Lives, It’s Real and, Mental Health First Aid.
  8. All Fredonia students have access to myStrength--a free online tool that teaches skills to reduce stress, improve mood, and overcome other challenges. To access these tools and resources, visit myStrength.com: click “Sign Up,” and enter the access code FredoniaBlueDevil for unlimited access to personalized help.
  9. A Mental Health and Wellness Programming Committee is developing a calendar of mental health programming offerings for December 2020 - May 2021 (and on-going). Programming will include in-person and virtual programs, training, passive and active opportunities, as well as frequent reminders of resources. Links to support services will be added to OnCourse (Fredonia’s Learning Management System) beginning J-Term. 
  10. Fredonia’s Students of Concern Team is a campus-wide, multidisciplinary team that provides a caring program of identification, intervention, and response while balancing the needs of the individual with those of the community. This team meets weekly to address students whose behavioral patterns have raised concern about their well-being and connect them to appropriate supports. 

Daily Dashboard

The campus has established a COVID-19 Dashboard resource page that links directly to SUNY’s COVID-19 Tracker Dashboard. Fredonia’s Campus Safety Monitor (Sarah Laurie, contact information below) reports daily COVID-19 related information to SUNY in accordance with the guidelines set forth by SUNY. 

Campus Safety Monitor:
Sarah Laurie, Director of Environmental Health & Safety & Sustainability
Email: Sarah.Laurie@Fredonia.edu
Office: (716) 673-3796
Cell: (716) 499-1312

Instructional Modalities

Fredonia will continue its reporting procedures and practices as outlined by SUNY System Administration for fall 2020. Periodic statistical summaries of the distribution of instructional modalities between face-to-face, hybrid and remote methods will be provided as adjustments are made during the spring 2021 semester.

As we return to campus in spring 2021, SUNY Fredonia’s first priority is the health and safety of our campus community, including its students, faculty, and staff. The best way to maintain the safest environment possible throughout 2021 and beyond is for each of us to take steps to minimize the risks, not only for ourselves, but for all members of the SUNY community.

This includes: 

  • wearing face coverings (masks)
  • hand washing
  • social distancing
  • participating in testing and tracing
  • completing daily screenings
  • being mindful of our surroundings and the impact we have 

Any of us alone can spread this disease and cause harm to others. But all of us together can build a community that is safe and healthy, where educational success is possible. 

Here’s what you need to know and do as SUNY and Fredonia welcome students back to campus in 2021:
 

Stay Informed
Fredonia’s on-going communication strategy includes email from the President’s Office, student/faculty and staff listserv, emails to parents, signage on campus, a "Spring 2021" website and NY-Alert (where appropriate). A dedicated COVID-19 Fredonia website along with a COVID-19 dashboard is being utilized to communicate across the institution (https://www.fredonia.edu/spring2021). The COVID-19 Fredonia website will continue and will be updated with approved campus plan policies, protocols, and clear guidance on what students should know. 

 

Return to Campus Safely – Testing and Isolation Requirements
Testing and isolation requirements apply for any student who will:

     (1) live on campus, or

     (2) take at least one class on campus, or 

     (3) utilize services on campus (e.g., library, gym, dining) or 

     (4) work on campus.

 

SUNY requires that prior to your return for the spring 2021 semester, you must provide:

  • evidence of a negative COVID-19 test taken within three (3) days prior to returning to campus, OR documentation of a positive diagnostic result for COVID-19 symptoms from the prior 3-month period. 
  • attestation that you have completed a seven (7) day precautionary quarantine prior to returning to campus. 

All students will receive an email in January 2021 prompting you to submit the aforementioned information prior to your return. If none of the aforementioned (variables 1-4) apply, students will be asked to attest to the following:

  • I attest that I will not be living on campus, or taking at least one class on campus or utilizing services on campus or working on campus during the spring 2021 semester. I understand that if I have not responded truthfully, I will be considered out of compliance and subject to sanctioning through the Code of Conduct. 

For on-campus students who do not submit the negative test (or positive diagnostic results from prior 3-month period) and/or fail to attest to having completed the 7-day precautionary quarantine prior to returning to campus, you will not be allowed to move in the Residence Halls until this step is completed.

For off-campus students who do not submit evidence of the negative test (or positive diagnostic results from prior 3-month period) and/or fail to attest to having completed the 7-day precautionary quarantine prior to returning to campus, beginning February 3, 2020, your e-services will be turned off until this step is completed.

Get Screened Daily 

All students (residential, commuter, or off-campus) who come onto campus for any reason are expected to complete a daily health screening. Student data from the daily screenings is collected and monitored by the Student Health Center. If students have symptoms consistent with COVID-19 (fever, cough, shortness of breath, loss of taste/smell, chills, body aches, etc.), they are instructed to stay at their residence hall or off-campus location and to call the Student Health Center at (716) 673-3131 to enable a medical professional to give the best advice on how to proceed.

In order to prevent the spread of the coronavirus and reduce the potential risk of exposure to our workforce, the state requires employees to complete a daily mandatory wellness questionnaire within the first 30 minutes of reporting to work. Employees are encouraged to complete the online form from home, if possible. If employees are experiencing any symptoms, they are directed to not come into the office; instead, they should call their supervisor. All faculty and staff will continue to complete a daily health screening. Employee data from the daily screenings is collected and monitored by Human Resources.

Get Tested Regularly 

Students and employees who come to campus are required to report to Surveillance Pool Testing in Steele Hall once every two weeks during the Spring 2021 semester. The semester schedule for pool testing will be sent via email to students and employees at the start of the semester as well as being posted to the website. Reminders will be sent to individuals via email approximately two days before their scheduled testing date. Individuals who are unable to attend on their scheduled date may request an alternative date by contacting the Pool Testing Office at pooltesting@fredonia.edu or (716) 680-6073.


Individuals exempt from pool testing include those who:

  • Have received a previous positive COVID-19 diagnostic result in the last 90 days
  • Are in quarantine for any reason
  • Are currently experiencing symptoms of COVID-19


Symptomatic students should report to the Student Health Center during regular business hours for rapid antigen or PCR testing as deemed appropriate. After hours emergency care is available at the Brooks Memorial Hospital emergency department located at 529 Central Avenue in Dunkirk or Well Now Urgent Care located at 3916 Vineyard Drive in Dunkirk. 
 

Check the COVID-19 Dashboard 

Fredonia is committed to protecting the safety and well-being of our campus and that means providing up-to-date information about COVID-19. The campus has embedded SUNY’s COVID-19 Dashboard on its website at https://www.fredonia.edu/returning/covid-19-dashboard. This site offers additional resources and communicates testing and infection rate status across the system as well as at Fredonia’s campus (SUNY COVID-19 Case Tracker).

Be Responsible – It’s Easy to Do Your Part 

Each of us can take small steps to protect ourselves and the campus community. Because COVID-19 is highly contagious, these simple measures apply both on and off-campus:

  • Wear face coverings (masks) at all times on campus, including in classrooms, conference rooms and other public spaces, even when you are able to maintain six feet of social distancing.
    • Exceptions to this requirement include when students are (1) in their private residential or personal space, (2) eating meals on-campus while seated and socially distanced, or (3) by themselves in a lightly trafficked location where no other persons are present. Faculty and staff are likewise exempt when alone in their office or other private spaces.
  • Regularly wash your hands with soap and hot water for at least 20 seconds and use hand sanitizer where soap and water are not available.
  • Stay home when you are sick or have potentially been exposed to COVID-19.
  • Practice social distancing at all times to reduce transmission.

 

If Exposed, Complete Mandatory Quarantine and Isolation

Students who test positive for COVID-19, have been exposed to individuals who tested positive for COVID-19, or are informed by a state or local health department, or medical or campus official that they are “at risk” for having COVID-19 may be required to quarantine or isolate. This may include taking classes remotely, and not going to dining halls and other campus facilities. The campus has specific information about restrictions that may be found on the Isolation, Quarantine, Contact Tracing FAQ web page. Students identified for quarantine and isolation (whether residential or non-residential) will have access to certain assistance, such as the delivery of food and medicine. They may also receive psychosocial, academic and/or other supports, as needed.

 

Follow the Rules or Face Disciplinary Action

When the campus learns of a violation of the rules associated with COVID-19 safety, students may lose access to campus facilities and/or campus housing. Other disciplinary actions may be taken by the Student Conduct and/or Human Resources Offices. Student conduct is governed by the campus Student Rights and Responsibilities Code of Conduct. Minimum sanctions are outlined in the Uniform Sanctioning in Response to COVID-19 Student Violations. Consistent with SUNY policy, students who are partially or completely removed from the institution due to a violation are not eligible for refunds.

 

Take Care of Yourself – Physically and Mentally

We understand that this is an exceptionally challenging time. SUNY and the Fredonia campus have resources to help you get the support you need.

Fredonia continues to promote on-campus and community-based mental health treatment and     
resources, including but not limited to:

  • The Fredonia Counseling Center continues to provide individual and group counseling via telemental health services; same-day services are available and in-person services provided as needed. 
    • Peer Support Communities are under development for the spring 2021 semester
  • Crisis services are available 24/7/365 through the Chautauqua County Crisis Hotline (1-800-724-0461) and includes the Mobile Crisis Team providing telephone or face-to-face response to mental health crises.
  • Continue to publicize the availability of free online QPR suicide prevention training for students, faculty, and staff.
  • In collaboration with the local Community Alliance for Suicide Prevention, continue to offer on-going trainings to the campus community, such as Talk Saves Lives, It’s Real and, Mental Health First Aid.
  • All Fredonia students have access to myStrength--a free online tool that teaches skills to reduce stress, improve mood, and overcome other challenges. To access these tools and resources, visit myStrength.com: click “Sign Up,” and enter the access code FredoniaBlueDevil for unlimited access to personalized help.
  • ReachOut SUNY: Fredonia will continue to share ReachOut SUNY to the campus and has embedded this in campus resources.
  • Thriving Campus: Fredonia is in the process of collaborating with Thriving Campus to support students with off-campus referral management tools that they can use on their own or with counseling center staff.
  • Middle Earth: Peer assistance program from the University at Albany. 
  • New York State Office of Mental Health Crisis Text Line: Text GOT5 to 741741.

Understand What’s Being Offered On-Campus and Online

Approximately 72% of the courses in Fredonia’s Spring 2021 course schedule have some face-to-face component (i.e., fully face-to-face, hybrid, or A/B), and 28% of courses are remote or online. For information on the teaching modality of specific courses, students can search individual courses on the course search website (YourConnection). 

Instructional and Technology Help

ITS will continue to provide and expand as needed, the following technology resources for faculty and students for remote learning:

  • ITS has a small inventory of Windows laptops and Chromebooks available for students that demonstrate need. Students may contact the ITS Service Center (716) 673-3407 for additional information. 
  • Students have free access to Office 365 and other licensed software so assist them with remote learning. For more information: What Software is Available to Students, Faculty, and Staff?
  • Students can use the EduRoam wireless access service for seamless connectivity across SUNY campuses. Essentially, students can remotely access Wi-Fi at any participating SUNY campus to remotely learn at Fredonia.

Request Accommodations for Disabilities

Students who wish to disclose covered disabilities and receive reasonable accommodations for their disabilities should contact Disability.Services@fredonia.edu. Consult the Office of Disability Support Services (DSS) website for accessing information and requesting specific support services and accommodations. 

 

Residential Housing and Dining Updates


Residence Life will create an environment in which students can practice the safety guidance adapted from the CDC in the public areas of the residence halls. Students will be responsible for the disinfecting of their individual room. 


Guidelines for individuals living in shared housing will include:

  • Protect Yourself and Others (social distancing, face coverings, preventative actions)
  • Know where to get information
  • The Residence Hall and Common Spaces (supplies provided, limited/restricted visitors)
  • Shared kitchens, dining rooms, laundry rooms, bathrooms (social distancing, restricted access, no sharing of dishes, laundry guidelines, totes for toiletry items and not leaving personal items in bathrooms)
  • Students who are considered to be at a higher risk for severe illness as defined by the NYS Department of Health will be encouraged to remain home or seek off-campus housing and not to move into Residence Halls.
  • Two residential buildings (Hendrix Hall and an off-campus facility adjacent to the campus undisclosed for privacy) have been set aside for students that need to be isolated or quarantined. Hendrix is used for isolation and the off-campus facility is being used for quarantine purposes.
  • Visitation policy changes are being developed and will be implemented to restrict visitors to the residence halls.
  • Fredonia will continue following procedures for controlled and scheduled move-in to the residence halls to reduce density and eliminate large group gatherings.
  • Residential students will be assigned to either two people to a room or one person to a room.
  • Capacity limits on common/shared spaces will follow current local health and state guidelines in place for shared common areas and shared equipment (e.g., lobby areas; shared kitchenettes; suite areas).
  • Enhanced disinfecting will be done on high-touch surfaces and common areas. Residential bathroom facilities are cleaned and disinfected Monday through Friday by custodial staff.
     

Dining Services

The Faculty Student Association (FSA) oversees the dining facilities on the Fredonia campus. FSA has made adjustments to dining operations in accordance with guidance from the Centers for Disease Control, and the New York State and Chautauqua County Department of Health to insure the safety of customers and staff.
 

Seating capacity at all dining locations on campus will be at 50%. Spring 2021 campus dining options offered by the FSA include one all you care to eat dining hall; the Cranston Marche, a grab and go food court; Willy C's, a Cafe in Mason Hall, along with a Starbucks, a Tim Hortons and a Convenience Store. 

The Marche, Willy C's, Starbucks and Tim Hortons offer to go and dine in with tables appropriately distanced and capacity reduced. Mason Cafe and the Convenience Store are grab and go locations. 

Customers of dining services will be asked to enter through one entrance, and exit out the other; the doors will be marked appropriately. All social distancing guidelines will need to be adhered to. There will be dots on the floor appropriately spaced to help with social distancing. An FSA staff member will be at the door to monitor occupancy. Because of the occupancy limitations, take-out will be available and encouraged. All customers will be required to wear facial coverings until seated.

Hours of operation can be found on the FSA website at: http://fsa.fredonia.edu/HoursOverview.aspx

 

If We Have to PAUSE, These Rules Will be Followed


If the campus should need to PAUSE, all courses with a face-to-face component (i.e., fully face-to-face,       hybrid or A/B courses) will move to fully remote instruction. This means classes will meet virtually, as
scheduled in YourConnection. Students can access OnCourse from myfred, and directions for logging into OnCourse can be found in Answers. Students needing additional assistance should contact the ITS
Service Center
. The campus will communicate important dates for the beginning and end of the PAUSE by email, text and on the campus website. 

 

In the event SUNY Fredonia enacts a PAUSE, the residence halls will cease same-hall visitation to student bedrooms and common rooms. Students will remain in residence halls and food services will continue as planned.
 

If We Have to Pivot to Remote Instruction, This Plan Will be Followed

If Fredonia needs to pivot to remote instruction, students should consult the Fredonia Pivot to Remote Instruction website for a checklist of things to do before leaving campus. 

 

Operational Activity

In consultation with the Chautauqua County Department of Health, SUNY Fredonia will adhere to the standards for return to "remote operations" on a temporary basis.

The President's Office has informed the campus that classes and operations must be ready to transition to a remote format at any point in the semester based on COVID-19 related disruptions. Transitioning to remote could mean several students needing the remote option for the semester, some students (or the instructor) needing remote instruction during a 7 to 14-day quarantine, or a course finishing a semester fully remote. The Office of Online Learning and the Digital Instruction Team have created resources to support the transition to teaching remotely. A series of live virtual workshops, supported with a six module, on demand courses will provide support to faculty to assist with a variety of remote learning course options.

If there is a return to remote operations, student services, including Tutoring, the Library, Counseling Center services, Academic Advising, Career Development, and the Registrar, are ready to deliver services remotely, using lessons learned from spring and fall 2020.

The institution has identified essential employees who would retain access to campus facilities in the event that a contingency plan is required. Non-essential employees could continue to work from campus, or remotely, depending on the severity of circumstances.
 

Move-out

The campus will follow the procedures used in spring 2020 that resulted in our residence population dropping from over 2,200 students to only 113 in a matter of days. The remaining 113 students consisted of international students, students with limited or no access to the required distance learning support network, and those students who had no other place to go. The campus made individual accommodations for each of these students this past spring, and would do the same in spring 2021 should a general move-out become necessary.

If it is determined that residential students will need to depart campus, Residence Life would encourage students to bring all personal possessions home.

Information will be communicated to students on how to safely depart, including residential check-out instructions, gathering personal belongings, and turning in room and mailbox keys by placing them in envelopes provided in residence hall mailboxes. If students are unable to check out of their residence hall or townhouse, they will need to contact the Office of Residence Life for alternate arrangements.

The University Bookstore is ready to work with students to ship packages home. Storage options are available and will be provided to assist students in departing the campus.

 

Communication

Any changes regarding campus operations will be communicated via email by the President's Office. A COVID-19 Response website, along with a COVID-19 dashboard, have been created to keep the campus and surrounding communities informed of announcements, updates, and relevant information. This website will continue throughout the winter and spring 2021 semester (https://www.fredonia.edu/spring2021).

Changes and Updates
The ongoing COVID-19 pandemic creates a fluid situation that may require unexpected changes in our response. Updates to scientific knowledge, public health guidance, or laws and regulations may mean SUNY and Fredonia have to make changes to our standards and rules, including those indicated above. SUNY and the Fredonia campus will try to minimize these changes and their impact. A communication strategy is in place to keep the campus community informed of new developments.