Announcements
Recent updates in regards to Fredonia Travel Policies
Quick Links
Federal Government Per Diem Rates
Lodging is by month and Method II Meals are the M&IE Total
Federal Government Travel Advisories
New York has barred all publicly funded travel to Mississippi.
Additional Travel Links
- Direct Travel is the only travel agency currently under contract with SUNY Admin. Employees are highly encouraged to book all airfare and Amtrak tickets through them.
- If an employee is in need of a User Name and Password to access Concur, they should contact Accounting at x3467.
- The mileage reimbursement rate for 2025 (beginning 1/1/25) is $0.70 per mile.
- The 2026 mileage reimbursement rate, effective 1/1/26 will be $0.725 per mile.
- For groups of 5 or more, a University van may be utilized. For more information and to complete a vehicle request form, please visit Facilities Services.
- Please use any converter you'd like, we included this link for convenience. The traveler is responsible for writing the US currency rate on each foreign receipt.
- Travel/NET cardholder access to online statements for monthly reconciliations.
- When logging in, the Organization ID determines which card you will be able to view. NYSTRAV grants access to the Travel Card and NYSNET1 grants access to the NET Card. Please be sure you are using the appropriate ID.
- If you are having trouble logging in, please contact the Accounting Department for assistance.
- PaymentNET Cardholder Quick Reference Guide
Travel Documents & Forms
- OSC Travel Manual
- Policy #810: SUNY Fredonia Travel Guidelines
- Policy #811: Travel Card Guidelines
- Policy #812: Non-Employee Travel Card Guidelines
- Policy #813: Candidate/Guest Travel Guidelines
- Expenditure/Reimbursement Guidelines
- SUNY Doc #8952 International Travel with Students
- NYS Executive Order #156-Travel Ban to Mississippi
- 2026 Rental vs. Personal Vehicle Usage Comparison Form
- Statement of Personal Automobile Travel (AC-160)
- Rental Car State Contracts (Effective 5/18/2023)
- Rental Car FAQs
- Enterprise/National On-line Reservation Link
- Hertz Reservation Link for NYS Employees (Fredonia is listed as The State University of New York at Fredonia in the drop down box.)
- Tax Exempt Letter
- Tax Exempt (AC-946) Form
- Ohio Tax Exempt Form Please Note: Ohio State Tax will be removed from lodging receipts only when a Travel/NET card or purchase order is used. If paying via a personal credit card, tax will be an allowable reimbursable expense.
- New York State Tax Exempt (Lodging) Form
The Tax Exempt forms listed below are available by contacting your Travel Administrator as they could not be made ADA compliant.
- Delaware Tax Exempt Form
- Florida Tax Exempt Form
- Maine Tax Exempt Form
- Missouri Tax Exempt Form
- New Jersey Tax Exempt Form
- New York City Tax Exempt (Lodging) Form
- North Dakota Tax Exempt Form
- Rhode Island Tax Exempt Form