General Procurement Thresholds

The following table describes the most basic threshold requirements for procurements at Fredonia.  Based on the dollar value of the procurement, the following may be used as a guideline:

GENERAL PROCUREMENT THRESHOLDS

Dollar ValueProcurement Requirements
$0 - $2,500Purchase commodities or services directly from a responsible vendor; must establish reasonableness of price and selection of vendor (suggest three quotes)
$2,500 - $50,000Purchase commodities or services directly from a responsible vendor. Provide reasonableness of price and selection of vendor (three vendor quotes)
$50,000 - $125,000Minimum of three informal proposals from responsible vendors. Must be advertised in the NYS Contract Reporter that we are advertising under our discretionary authority
$125,000 - $250,000Minimum of five sealed proposals. Individual ad must appear in NYS Contract Reporter
 


Exemptions from procurement threshold guidelines:

  • Purchase off of NYS OGS Centralized Contract
  • Preferred Source purchase from Corcraft, Industries for the Blind of New York State, Inc. and New York State Industries for the Disabled, Inc.
  • Purchases from Minority- and Women-Owned Business Enterprises
  • Sole Source, Single Source and Emergency Procedures

After reviewing these guidelines, consult with Contract Services or Purchasing; there are typically additional requirements that must be met and forms that must be completed.

 

Purchases should never be split or divided in an effort to keep them under a particular dollar value which could be viewed as an attempt to preclude competitive purchasing requirements.  Purchasing in this manner may jeopardize Fredonia's purchasing thresholds and result in a reduction of our purchasing authority.  Consequencese of reduced thresholds would result in more stringent guidelines and less flexibility in our procurement process.

Contract Services Office

  • 405 Maytum Hall State University of New York at Fredonia Fredonia, NY 14063

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