Human Resources policies on weather closings
- Cancel classes – When this decision has been made, absences of non-instructional employees must be charged against compensatory time, vacation accruals, or personal leave. Such absences should first be charged by classified employees against personal leave. Professionals, librarians, and management confidential employees should first charge such absences against holiday compensatory time (if accrued) and then vacation.
- Excuse reasonable tardiness – Without charge to leave credits when extraordinary situations or weather conditions affect the arrival time of employees.
- Authorize early departure – With appropriate charges to leave accruals or payroll adjustment, when the situation warrants it or weather conditions could make transportation dangerous.
- Request authorization to direct early departure – Direct the early departure of employees without charge to leave accruals when, in his opinion, weather conditions are so severe as to make return home travel so dangerous that the continuation of employees on the job might endanger their health or safety.
- Excess of one full day – Request the Governor to authorize the restitution of accruals used in conjunction with extraordinary weather conditions so extreme as to have created a natural disaster situation affecting the ability of large numbers of employees over a wide geographic area to report to work.
- The Chief of University Police is responsible for monitoring weather report conditions. The Chief of University Police may consult with the Weather Bureau, state, local and county police, and the University’s Director of Facilities Management or Director of Building Services & Grounds to monitor the effect of storm conditions on transportation to and from the campus.
- The Chief of University Police will advise the President if reports indicate that weather conditions will potentially disrupt transportation and thus warrant administrative action.
- The decision, if any, of the President under these circumstances may be one or some combination of the four options already discussed.
- Communication of the President’s decision to the University community will be as follows:
e. If the President directs early departure, he will advise the Vice Presidents and the Director of Human Resources. The Vice Presidents will notify supervisory personnel in their areas to begin directing employees not required for essential services to leave work. Employees should not leave their work locations until directed to do so by their immediate supervisors.
SOURCE: Michael Daley, director of human resources