Tabling at Events
Campus Life provides recognized clubs and departments the opportunity to table in either the Williams Center (near the Help Hub) or McEwen walkway (3 corners area) near the library.
To reserve a table, please contact Campus Life - G112 Williams Center or at 716-673-3143 or email Carolyn.Ginnitti@fredonia.edu.
Room Reservations
To reserve a room or space on campus, please contact the following people below:
- For classrooms or conference rooms in the Williams Center, Fenton Hall, Thompson Hall, or McEwen Hall, The Blue Lounge, or the Williams Center MPR: Carolyn Ginnitti, Campus Life Office, G112 Williams Center. Carolyn.Ginnitti@fredonia.edu | 716-673-3143
- For classrooms in the Science Center or the Kelly Auditorium: Caldwell Proper, Biology Department
Caldwell.Proper@fredonia.edu | 716-673-3282
- For classrooms or practice rooms in Mason Hall, or Rosch Recital Hall: Marc Levy, Music Department, 1144 Mason Hall
Marc.Levy@fredonia.edu | 716-673-4628
- For dance practice rooms (RAC Acting Studios A&B, Dods 148): Lisa Schrantz, Theatre and Dance, 212 RAC
Lisa.Schrantz@fredonia.edu | 716-673-6215
- For spaces in Rockefeller Arts Center: Eric Hadley, Rockefeller Arts Center, P28 RAC
Eric.Hadley@fredonia.edu | 716-673-3218
- For dining hall spaces, Horizon Room, or the Williams Center Patio: Kimberly Fancher, FSA Catering, 2nd floor University Commons
Kimberly.Fancher@fredonia.edu | 716-673-6215
- For non-athletic outdoor areas, including the Amphitheatre, Dods Grove, and grassy areas and courtyards: Campus Life Office, G112 Williams Center.
Campus.Life@fredonia.edu | 716-673-3143
For athletic outdoor spaces (track, turf, etc), the Steele Hall Fieldhouse, Dods Gym, the Ice Arena, the Natatorium, and other spaces within Dods and Steele Hall: Angela Pucciarelli Rice, Athletics and Recreation, Dods Hall (Main Office)
Angela.Pucciarellirice@fredonia.edu | 716-673-3542
The Multipurpose Room:
- Reservations must be made in advance with the Campus Life Office.
- Event worksheets must be completed and submitted two weeks before the event date.
- You cannot hold any singular event for more than three consecutive days in a row.
- Event bookings will take priority over practices in the MPR. Campus Life will ensure that an alternate space is reserved if the practice is moved.
- Food preparation and serving is the responsibility of the FSA. The FSA holds the catering license and is certified by the Chautauqua County Health Department. Therefore, outside caterers may be approved by FSA, but must be supervised by the FSA staff during the event. Please pick up and throw away any food, wrappers, or other trash into the waste baskets. If trash cans are filled to the brim, please set the trash can outside of the room if there are others that will be using the room. Fines will be assessed for all clean ups, starting at $75.
- Decorations: All decorations must be approved in advance by the Campus Life Staff and indicated on the event worksheet. Please note: Student Managers and weekend desk attendants do not have the authority to approve decorations. It is, therefore, vital that you discuss your plans with the Campus Life staff at the time you complete the setup form.
- No glitter, thumbtacks, nails, paint, duct tape, or masking tape may be used on the walls or areas of the MPR.
- Candles are not permitted unless supervised by FSA.
- Banners and streamers must be approved two weeks in advance by the Campus Life staff.
Sound system: The sound system may be used for announcements, lectures, banquets, movies, TV, and for a-capella and performances. The sound system cannot be used to reinforce bands. All adjustments to the sound system will be made by the Campus Life staff, only.
Conference Rooms and Classrooms:
- Reservations must be made in advance with the Campus Life Office.
- Moving of furniture: In the event that furniture needs to be rearranged, it is expected that it will be put back in the way it was found. Failure to reset the room will result in a fee, beginning at $25.
- Decorations: No glitter, thumbtacks, nails, paint, duct tape, or masking tape may be used on the walls or areas of the conference rooms.
- No candles or open flames are permitted. Evidence of wax in the room will result in the loss of campus facilities privileges. Battery operated candles are encouraged if illumination is needed.
- White boards: White board markers are available for sign-out in the Campus Life Office. Please do not use markers that are not designated as white board markers as they will ruin the white boards.
- Use of window covers must be approved by the Campus Life staff.
- Food: Please pick up and throw away any food, wrappers, or other trash into the waste baskets. If trash cans are filled to the brim, please set the trash can outside the door if there are others that will be using the room. Fines will be assessed for all clean ups, starting at $50.
- Use of AV Equipment: Request for the use of AV equipment must be received at the time of the room reservation in the Campus Life Office