Guidelines and Procedures
The following guidelines and procedures apply to all employees involved in the procurement of materials, supplies, and services.
| Who Has Authority to Purchase? | ||
| 101 | Authorized Signatures | |
| Requisition Processing | ||
| 102 | Required Documentation for Requisitions | |
| 103 | Explanation of Requisition Details | |
| 104 | Abbreviations | |
| 105 | Requisitions Needing Prior Review | |
| 106 | Sole Source Requests | |
| 108 | Quotes and Non-contract Orders | |
| 109 | Printing Orders | |
| 111 | Memberships and Subscriptions in Professional Organizations | |
| 112 | Conference Registration | |
| 114 | Emergency Purchases | |
| 116 | Business Cards/Envelopes/Letterhead | |
| 118 | Computers, Hardware, Software, and Copiers | |
| 119 | Assembly and Installation of furniture and equipment | |
| 120 | Bus Rental Standard Operating Procedure | |
| Obtaining Materials & Services | ||
| 202 | Campus Storehouse Purchases | |
| Receipt of Goods | ||
| 203 | Reporting Damages, Shortages & Return Authorizations | |
| 204 | Interest Accrual | |
| Purchase Orders | ||
| 205 | Change Notices | |
| Vendors | ||
| 302 | Certified New York State Minority/Women-Owned Business Enterprise(M/WBE) | |
| 304 | State Employee Owned Companies | |
| Preferred Sources | ||
| 401 | Vendor Selection | |
| 402 | NYS Industries for the Disabled (NYSID) | |
| 403 | NYS Preferred Source Program For People Who Are Blind (NYSPSP) | |
| 404 | NYS Department of Corrections (Corcraft) | |
| NYS Commodities | ||
| 501 | "P" Contracts | |
| 502 | Sample Listing | |
| 601 | Material Safety Data Sheet | |
| Trademarks and Licensing Program | ||
| 603 | Guidelines | |
| 604 | Frequently Asked Questions | |
| Procurement Card | ||
| 605 | Guidelines | |