JP Morgan Chase Visa Procurement Card
The purpose of the J.P Morgan Chase VISA Procurement Card (P-Card) is to establish a more efficient, cost effective method of purchasing and payment for "official" SUNY Fredonia small dollar purchases only. This also alleviates the burden of putting State purchases on your personal credit card, filling out the necessary forms, and waiting for reimbursement.
The program is not intended to evade SUNY Fredonia’s procurement policies or the use of the SUNY Fredonia FREDmart system, but rather, is meant to supplement purchasing mechanisms already in place, and should not be an overall replacement.
Training must be provided for all persons receiving a procurement card, as well as their supervisor. The training will cover the use of the procurement card consistent with New York State Policy, as well as SUNY and/or campus purchasing practices. Training must be completed prior to the issuance of the P-card.
Please click on the following for more information:
SUNY Fredonia's JP Morgan Chase P-Card Guideline Training Booklet (Current as of May 2025)
JP Morgan Cardholder Quick Reference Card
Security & Authorization Forms
A Security Form and a JP Morgan Chase Authorization Form must be completed and sent to the Purchasing Department prior to your P-Card training session. Printable forms are accessible by the following:
Click here for the P-Card Application Form
Click here for the Network Security Form
Reconciliation and Receipt Form
Cardholders must reconcile their transactions monthly. For auditing purposes, the Purchasing Department requires that the P-Card Receipt Form be completed and attached to your monthly reconciliation paperwork for all purchases that have been made with your procurement card. It is important to note the University or business purpose of each transaction, as well as make sure that the form is signed by your Supervisor.
Click here for the Receipt Form
Click here for directions to reconcile your transactions
Expenditure/Reimbursement Guidelines
The following matrix was approved by Cabinet on July 1, 2019 for Expenditure Reimbursements.
Click here for the Expenditure/Reimbursement Guidelines
If you have any questions pertaining to the use of the P-Card, please do not hesitate to contact the Purchasing Department.