Substitute Form W-9
In order for a vendor to do business with New York State, a vendor needs to complete a Substitute Form W-9, in order for their information to be input into the State Financial System (SFS). The Substitute Form W9 is issued by the NYS Office of the State Comptroller (OSC) and has all the required information for a vendor to be issued a designated SFS Vendor Number unique for doing business with the State of New York. Without an SFS Vendor Number, the State of New York WILL NOT issue payment for any goods or services provided.
Click here for a fillable Substitute Form W9
** The completed Substitute Form W9 can be sent to the purchasing email (Purchasing.Office@fredonia.edu) encrypted or it can be faxed to Purchasing at 716-673-3433. Due to the fact that there is personal information on the form (SSN), we ask that you please send the form to Purchasing using an encrypted email.
Notes for completing the Substitute Form W-9:
Part I: Vendor Information -- Complete Sections 1, 2*, and 3.
Part II: Taxpayer Identification Number (TIN) and Taxpayer Identification Type --- Complete Sections 1 and 2.
Part III: Address --- Complete Sections 1 and 2*
Part IV: Certification --- Signature and Date ("Exempt from backup withholding" not required)
Part V: Contact Information --- All contact information for the Individual Authorized to Represent the Vendor
* If applicable