ITS Service Center

Using Google Calendar

Organize your life with the help of Google Calendar. You can schedule your social and academic life, create personal calendars, share calendars with others, and invite friends to events.

Some important highlights:

  • Calendars can be shared.
    Scheduling is easy when you can see what dates and times work for everyone. Sending invitations and tracking RSVPs are just as easy.
  • Collaborate with Faculty, Students, and Staff
    Create a calendar for assignments, projects, and groups. Organization tools help you track classes, office hours, and add your agenda to the calendar and share it with others.
  • Keep yourself organized
    Task management - changing the order, to do lists, & more
  • View your calendar, even without internet access.
    Set up your Google Calendar for online & offline use. You can view a read-only, offline version of your calendar no matter where you are.
  • Customizable reminders help you stay on schedule.
    Set up reminders so that you get an email or text message about your meetings, with easy Google Calendar notification tools for today's and tomorrow's agendas.
  • Your calendar is compatible with desktop applications.
    Access your calendar however and whenever you want by syncing events with Microsoft Outlook, Apple iCal and Mozilla Sunbird.
  • Accessing Google Calendar from your mobile device means you're not stuck at your desk computer.
    Do a two-way sync to your mobile phone's built-in calendar.

Complete information about Google Calendar, including a link to Google Calendar for Mobile can be found at Google Calendar Help.

If you've imported your events from another program or calendar, they'll automatically be marked as either 'Public' or 'Private,' depending on the privacy settings of the source calendar. Check to make sure your imported events reflect your desired privacy settings. To facilitate meeting invitations, please check the box to “share this calendar with everyone in the organization” and select “see only free/busy (hide details)” from the drop down box.

Keep your events private

To ensure that the events on your calendar remain private, just follow these steps:

  1. In the calendar list on the left, click the down-arrow button next to the appropriate calendar, then select Share this calendar. (Alternatively, click the Settings link at the bottom of the calendar list, select a calendar and click the Share this calendar link.)
  2. Check that the 'Make this calendar public' option isn't selected. Also, be sure not to add anyone in the 'Share with specific people' section.


Finally, when creating events, make sure that the radio button next to either 'Default' or 'Private' is selected under 'Options' > 'Privacy' on the event details page.